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Regional Office Coordinator

2 months ago

Calgary, Alberta, Canada OMERS Full time

Job Summary:

The Regional Office Assistant will provide administrative support to the leadership team in Calgary, including the VP, Office Leasing & Operations and the VP, Office Operations. This role will be responsible for coordinating the day-to-day services of the regional office, exercising initiative, coordination, and judgment to support multiple activities on behalf of the team.

Key Responsibilities:

  • Provide a full range of support to the VP, Office Leasing & Operations and VP, Office Operations, including document preparation, correspondence, and meeting materials.
  • Coordinate internal and external meetings, making all necessary meeting room bookings and catering arrangements.
  • Maintain calendars/schedules, prepare expense reports, and make travel arrangements.
  • Provide support for special events and projects, including some work outside of regular working hours.
  • Maintain files for departments as required, photocopying, scanning, and coordinating the administration of the department's work.
  • Oversee day-to-day activities of the regional office, including coordination of supplies, office equipment, furniture, and workstations, and management of related vendors.
  • Supervise reception staff and activities.

Requirements:

  • Minimum 3 years of administrative experience at an intermediate level, with demonstrated experience in Real Estate an asset.
  • Proficient in Microsoft Office applications, including advanced Word and PowerPoint, and intermediate Excel.
  • Excellent written and verbal communication skills, with high confidentiality standards and ability to exercise good judgment.
  • Proactive and forward-thinking, with the ability to multi-task among several competing priorities and managers.
  • Flexible and adaptable to differing workloads, with a strong customer service attitude and willingness to go above and beyond to assist other staff members.
  • Excellent planning and time management skills, with a willingness to take ownership of tasks.