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Office Administration Specialist

3 months ago

Richmond Hill, Ontario, Canada Exacta Interpreting Inc Full time

Join Our Team as an Office Administration Specialist

We are looking for a dedicated Office Administration Specialist to enhance our team at Exacta Interpreting Inc. This role is ideal for individuals who are passionate about facilitating a diverse and inclusive workplace.

Key Responsibilities:
  • Recruitment Strategy Development: Design and execute effective recruitment plans.
  • Appointment Management: Organize and confirm meetings efficiently.
  • Communication: Manage phone calls and relay important messages.
  • Electronic Correspondence: Respond to inquiries received via electronic means.
  • Inventory Management: Order and oversee office supplies.
  • Staff Support: Coordinate staff consultations and grievance procedures.
  • Visitor Assistance: Welcome guests and direct them appropriately.
  • Documentation: Type and review various documents for accuracy.
  • Staffing Actions: Participate in recruitment and hiring processes.
Qualifications:
  • Education: Completion of a college or equivalent program (1-2 years).
  • Experience: Minimum of 1 year in a similar role.
Technical Skills:
  • Proficiency in: MS Office Suite.
Commitment to Inclusivity:
  • Support for Individuals with Disabilities: Implement accessible recruitment practices.
  • Assistance for Newcomers: Aid in foreign credential recognition.
  • Youth Support: Provide mentorship and networking opportunities.
  • Veteran Engagement: Focus on hiring veterans through targeted initiatives.
  • Indigenous Support: Offer mentorship to Indigenous candidates.
  • Mature Worker Policies: Uphold age-inclusive hiring practices.
  • Visible Minority Support: Ensure non-discriminatory hiring policies.
Work Environment:
  • Type: Permanent position.
  • Language: English.
  • Hours: 35 hours per week.