Office Coordinator

4 weeks ago

Regional Municipality of Peel, Canada Budget Blinds Full time
Job Overview

We are seeking a dedicated Administrative Assistant to provide comprehensive support within our organization. This role is essential for ensuring smooth operations and effective communication across various departments.

Employment Details
  • Job Type: Permanent
  • Work Language: English
  • Weekly Hours: 37.5 hours
Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience
Work Environment
  • Relocation costs are not covered by the employer
  • Willingness to relocate is required
  • Involvement in transportation, communication, and utilities
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events
  • Manage and oversee budget planning and expenditures
  • Supervise and mentor junior staff
  • Develop and implement office policies and procedures
  • Conduct training sessions for new employees
  • Record and prepare minutes for meetings and conferences
  • Establish and maintain office procedures and routines
  • Oversee job classification and evaluation processes
  • Design and execute recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Oversee training and development initiatives
  • Handle telephone communications and relay messages
  • Analyze employee data and provide insights
  • Respond to electronic inquiries
  • Develop and implement communication strategies
  • Compile and analyze data for reporting purposes
  • Prepare detailed reports for management
  • Advise senior management on administrative matters
  • Address employee inquiries and concerns
  • Order and maintain office supplies
  • Collaborate with management and HR consultants
  • Negotiate agreements on behalf of the organization
  • Facilitate staff consultations and grievance procedures
  • Manage payroll processes
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them appropriately
  • Maintain organized filing systems, both manual and electronic
  • Type and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide exceptional customer service
  • Collaborate with marketing to convey key messages
  • Handle basic bookkeeping responsibilities
  • Support clients post-sale with ongoing assistance
  • Conduct performance evaluations
  • Assess work environments and procedures for safety
  • Supervise office and volunteer staff
  • Coordinate and review various projects
  • Plan and evaluate daily operations
Technical Skills
  • Proficient in MS Excel, Outlook, PowerPoint, Windows, Word, Access, and Office
  • Familiarity with QuickBooks and electronic mail systems
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Invoice processing
  • Payroll services
Security Requirements
  • Basic security clearance is necessary
Transportation Information
  • Public transportation options are available
Work Conditions
  • Fast-paced and dynamic environment
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is crucial
  • Capable of handling repetitive tasks and large workloads
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexible and adaptable
  • Sound judgment and organizational skills
  • Team-oriented with a client-focused approach
  • Reliable and proficient in time management
  • Quick learner with a strong work ethic
Experience
  • 1 to 2 years of relevant experience preferred

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