Office Coordinator

4 weeks ago

Regional Municipality of Peel, Canada Budget Blinds Full time
Job Overview

We are seeking a dedicated and organized Administrative Assistant to provide essential support within our operations. This role is crucial for ensuring smooth administrative processes and effective communication across departments.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Weekly Hours: 37.5 hours
QualificationsEducation
  • Completion of secondary (high) school graduation certificate
  • Equivalent experience is acceptable
Work Environment
  • Relocation costs are not covered by the employer
  • Willingness to relocate is required
  • Involvement in transportation, communication, and utilities
Key Responsibilities
  • Organize and coordinate seminars, conferences, and related events
  • Manage and oversee budget planning and expenditures
  • Supervise and mentor other staff members
  • Develop and enforce policies and procedures
  • Conduct training for new employees
  • Document and prepare minutes for meetings and conferences
  • Establish and maintain office procedures and routines
  • Oversee job classification and evaluation processes
  • Design and implement recruitment strategies
  • Schedule and confirm appointments efficiently
  • Administer contracts and agreements
  • Coordinate training and development initiatives
  • Handle telephone communications and relay messages
  • Analyze employee data and information
  • Respond to electronic inquiries
  • Develop communication strategies
  • Compile and analyze data and statistics
  • Prepare comprehensive reports
  • Advise senior management on administrative matters
  • Address employee inquiries and concerns
  • Order and manage office supplies and inventory
  • Collaborate with management and HR consultants
  • Negotiate agreements on behalf of the organization
  • Facilitate staff consultations and grievance processes
  • Oversee payroll functions
  • Arrange travel itineraries and reservations
  • Welcome visitors and direct them appropriately
  • Maintain both manual and electronic filing systems
  • Type and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide excellent customer service
  • Work closely with the marketing team to convey key messages
  • Handle basic bookkeeping responsibilities
  • Support clients post-sale with ongoing assistance
  • Conduct performance evaluations
  • Assess work environments and procedures for safety
  • Supervise office and volunteer personnel
  • Coordinate and review projects and programs
  • Plan and evaluate daily operational activities
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Access, MS Office, QuickBooks, and electronic mail
Specialization Areas
  • Correspondence management
  • Record keeping and reporting
  • Invoice processing
  • Payroll services
Security Requirements
  • Basic security clearance is necessary
Transportation Information
  • Public transportation options are available
Work Conditions
  • Fast-paced work environment
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is essential
  • Capable of handling repetitive tasks and large workloads
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and sound judgment
  • Highly organized and a team player
  • Accurate and reliable
  • Strong client focus and time management skills
  • Quick learner with adaptability
Experience Requirements
  • 1 to 2 years of relevant experience preferred

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