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Project Support Administrator

3 months ago

Markham, Ontario, Canada AECOM Full time
Project Administrative Secretary - TTC Projects

Job ID: 76381

Job Type: Full Time

Category: Admin

Location: Hybrid work in Markham, ON, Canada

Salary: USD Negotiable

Job Overview:

Company Profile
At AECOM, we are committed to creating a better world. Our projects range from enhancing transportation systems to ensuring access to essential resources, contributing to the prosperity of communities. As a leading infrastructure consulting firm, we collaborate with clients to tackle complex challenges and establish enduring legacies.

We are united by a shared mission to improve the world. We invite you to join our team.

Position Summary:

AECOM is seeking a Project Administrative Secretary to provide support for high-profile public transit initiatives in collaboration with our client, TTC. This full-time role will involve working at the TTC office in downtown Toronto periodically during the secondment, after which the employee will transition back to AECOM for reassignment to new projects. The home office can be either the AECOM Markham or Pickering office, with options for remote work.

Key Responsibilities:
  • Organize and manage daily operations within the department.
  • Assist in creating documents, presentations, and reports for departmental use, ensuring timely distribution.
  • Draft and edit correspondence and communication materials on behalf of the department, ensuring accuracy and professionalism.
  • Coordinate with colleagues and external parties regarding routine administrative tasks under the guidance of department staff.
  • Compile and verify data, ensuring accuracy and consistency in line with established protocols.
  • Monitor and update records and information as necessary.
  • Provide additional support to the department as required.
  • Engage in special projects and initiatives as directed.
  • Foster an inclusive and respectful work environment that promotes diversity.
  • Deliver direct administrative assistance to senior project management and the project team.
  • Manage critical project documentation through various approval stages and maintain organized files using the designated document control system.
Qualifications:

Minimum Requirements:

  • A University Degree in a relevant field plus four years of administrative experience.

Equivalent experience or education may be considered.

Preferred Qualifications:

  • Experience in a project management setting, particularly with large-scale construction projects, is advantageous.

Candidates should possess the ability to:

  • Communicate effectively across various platforms.
  • Maintain accurate documentation and historical records.
  • Plan and coordinate activities to achieve departmental and organizational objectives.
  • Utilize office technology and software proficiently.
  • Understand and apply administrative policies and procedures.
  • Work collaboratively in a team environment with minimal supervision.
Additional Information:
  • This position does not offer relocation assistance.
  • Sponsorship for Canadian employment authorization is not available.
About AECOM:

AECOM is a globally recognized infrastructure consulting firm, providing comprehensive services throughout the project lifecycle, from advisory and planning to design and construction management. Our teams are dedicated to delivering a better world through exceptional technical expertise, a commitment to equity and inclusion, and a focus on environmental and social governance.

Opportunities for Growth:
We offer flexible work arrangements to help you perform at your best, whether in an AECOM office, remotely, or at a client site. You will thrive in a dynamic environment that values integrity, innovation, and a pioneering spirit.

AECOM provides a comprehensive benefits package to meet the diverse needs of our employees and their families, along with a robust global well-being program.

Join us to experience the advantages of being part of a global, publicly traded firm, with access to cutting-edge technology and impactful projects. As an Equal Opportunity Employer, we believe in the potential of every individual and are committed to helping you achieve your goals.

All information will be kept confidential in accordance with EEO guidelines.