Office Administrator

2 months ago

Toronto, Ontario, Canada SAFETY FIRST SECURITY SERVICES INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Safety First Security Services Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing administrative support to our staff.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our management team, including preparing reports, presentations, and other documents.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Operations
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Ensure the office is well-organized and maintained, including the reception area and common spaces.
  • Communication and Customer Service
    • Provide excellent customer service to our clients and stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
    • Communicate effectively with our staff, management, and external partners to ensure seamless collaboration and coordination.
  • Technical Skills
    • Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
    • Familiarity with electronic mail and other office software.
  • Supervision and Training
    • Supervise and train junior staff members as needed.
    • Develop and implement training programs to enhance staff skills and knowledge.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Work Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills and Abilities
    • Excellent communication and interpersonal skills.
    • Ability to work in a fast-paced environment and prioritize tasks effectively.
    • Strong organizational and time management skills.
    • Ability to maintain confidentiality and handle sensitive information.
  • Computer and Technology Knowledge
    • Electronic mail.
    • MS Excel.
    • MS Office.
    • MS Outlook.
    • MS PowerPoint.
    • MS Windows.
    • MS Word.
  • Security and Safety
    • Criminal record check.
  • Work Conditions and Physical Capabilities
    • Fast-paced environment.
    • Work under pressure.
    • Tight deadlines.
    • Attention to detail.
  • Personal Suitability
    • Efficient interpersonal skills.
    • Excellent oral communication.
    • Excellent written communication.
    • Flexibility.
    • Organized.
    • Ability to multitask.
    • Time management.
  • Experience
    • 1 year to less than 2 years.
    • Durée de l'emploi: Permanent.
    • Langue de travail: Anglais.
    • Heures de travail: 30 to 40 hours per week.

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