Office Coordinator

4 weeks ago

Nova Scotia, Canada PCL Construction Full time

Your future begins here.

At PCL, we are dedicated to constructing the spaces where life unfolds, fostering a sense of community in the process. Our team of builders is committed to enhancing communities, which drives us to look forward—not just to our next project, but also to your future and how we can assist you in crafting a fulfilling career.

As an Administrative Assistant within our Atlantic Canada office, you will play a crucial role in our operations:

Key Responsibilities
  • Facilitating daily operations by executing administrative duties for management, departments, or teams.
  • Building and nurturing customer-centric relationships with all stakeholders.
  • Managing incoming calls and relaying messages for management, departments, or team members.
  • Ensuring proper document management and compliance through organizing, drafting, and refining documents and reports for the district office.
  • Assisting in the organization of meetings and events, including catering arrangements, venue bookings, and information distribution.
  • Coordinating travel, accommodation, and vehicle reservations while preparing travel itineraries.
  • Procurement of office supplies for the department as needed.
  • Assisting with mail distribution and courier services.
  • Welcoming visitors, addressing their inquiries, guiding them to meeting rooms, and connecting them with staff members as necessary.
Qualifications
  • High school diploma required.
  • Associate's or bachelor's degree, diploma, or certificate in office administration is an asset.
  • Minimum of 1 year of experience in an administrative capacity or equivalent technical background.
  • Exceptional verbal, written, and interpersonal communication abilities.
  • Capability to manage multiple tasks and adapt to evolving situations.
  • Discretion in handling confidential information.
  • Proficiency in managing challenging situations while maintaining composure.
  • Ability to cultivate and sustain effective stakeholder relationships.
  • Competence in creating, editing, proofreading, and formatting documents and presentations.
  • Basic proficiency in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned organization composed of individuals who are passionate about their work and take pride in delivering exceptional results daily. Our projects are integral to the infrastructure and utilities that support daily life, serving as the backdrop for vacations, careers, education, and healing. We consistently rank among the top employers due to our commitment to supporting and developing our teams.

The PCL Companies embrace diversity and are proud to be an equal opportunity employer. We are dedicated to fostering equitable opportunities and an inclusive environment for all employees and applicants. Employment-related decisions are made without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

PCL offers a comprehensive and competitive total rewards package, which may include an employee share purchase plan, discretionary annual performance bonuses, extensive benefits and wellness programs, retirement plans with matching contributions, and career development initiatives.

Employee Status: Regular Full-Time

Company: PCL Constructors Canada Inc.

Primary Location: Cape Breton, Nova Scotia

Job: Administrative Assistant

Requisition: 6416

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