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Administrative Support Professional

2 months ago

Calgary, Alberta, Canada Root Cause IT Solutions Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Root Cause IT Solutions Inc. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Contract Management: Manage contracts, agreements, and other documents to ensure compliance and accuracy.
  • Customer Service: Provide exceptional customer service to internal and external clients, responding to inquiries and resolving issues in a timely and professional manner.
  • Data Management: Compile and maintain data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and efficient office environment.
  • Travel Arrangements: Arrange travel, itineraries, and reservations to support business needs.
  • Front Desk Reception: Greet visitors, direct them to contacts or service areas, and provide general information about our company.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Database Management: Maintain and manage digital databases to support business operations.
  • Bookkeeping: Perform basic bookkeeping tasks to ensure accurate financial records.
  • Client Support: Provide ongoing support to clients after sales to ensure satisfaction and loyalty.
Requirements
  • Computer and Technology Skills: Proficient in MS Excel, MS Outlook, MS PowerPoint, and MS Word.
  • Area of Specialization: Reports and records, contracts, and invoices.
  • Work Conditions and Physical Capabilities: Fast-paced environment, attention to detail, and ability to work in a team.
  • Personal Suitability: Excellent oral and written communication skills, organized, time management, and ability to work in a permanent position.