Administrative Coordinator

1 month ago

The Pas, Canada Shared Health Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to senior Directors/Managers. The successful candidate will be responsible for organizing and prioritizing administrative activities, typing and formatting various materials, and assisting with budget monitoring and analysis.

Key Responsibilities
  • Organize and prioritize administrative activities to ensure timely completion of tasks.
  • Prepare and edit a variety of documents, including correspondence, minutes, and reports.
  • Assist with budget monitoring and analysis, and prepare ad hoc financial reports as required.
  • Develop and maintain databases, including data collection and entry, and assist with analysis and organization of information.
  • Perform payroll functions and monitor position control information.
  • Provide direction to junior employees, including workload delegation, on-the-job training, and performance appraisals.
Requirements
  • Five years of directly related experience required.
  • Experience scheduling and coordinating meetings required.
  • Demonstrated ability to organize, assign, and supervise the work of junior employees.
  • Ability to compose correspondence on behalf of senior Directors/Managers.
  • Experience recording and preparing minutes and agendas.
  • Experience maintaining spreadsheets and databases.
  • Previous healthcare experience preferred.
Education and Certification
  • Complete high school education, Manitoba standards, required.
  • Formal training in applied office skills required.
  • A combination of education and experience may be considered.
Skills and Qualifications
  • Typing speed of 65 wpm required.
  • Proficiency with computerized systems, including Microsoft Office Word, Excel, Access, and PowerPoint, required.
  • Experience with email and computerized calendars required.
  • Excellent communication skills, verbally and in writing, required.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties required.
  • Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines required.
  • Demonstrated problem-solving skills required.
About Shared Health

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

We value and support employment equity and workplace diversity and encourage all qualified individuals to apply.

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