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Office Administration Specialist

2 months ago

Victoria, British Columbia, Canada Associated Engineering Full time

Position Overview

As an integral part of our team at Associated Engineering, you will play a vital role in ensuring the smooth operation of our office environment. Your responsibilities will encompass a variety of administrative tasks that support our engineering and architectural projects.

Key Responsibilities:

  • Provide comprehensive administrative assistance to enhance office efficiency.
  • Manage scheduling and coordination of meetings, ensuring all necessary materials are prepared.
  • Maintain and update company databases and websites, ensuring accuracy and accessibility.
  • Utilize MS Office Suite effectively, including Word for documentation, Excel for data management, and PowerPoint for presentations.
  • Assist in event planning and execution, contributing to a collaborative team atmosphere.
  • Demonstrate superior organizational skills and attention to detail in all tasks.
  • Communicate effectively with team members and stakeholders, both verbally and in writing.

Qualifications:

  • A diploma or degree in Office Administration is preferred.
  • At least 2 years of relevant experience in an administrative role, ideally within an engineering or architectural context.
  • Proficiency in MS Office applications and familiarity with Adobe Acrobat and Illustrator is advantageous.
  • Ability to thrive in a dynamic office setting while managing multiple priorities.
  • Strong interpersonal skills and a commitment to teamwork.
  • Willingness to work flexible hours, including potential overtime.

Our Commitment:

At Associated Engineering, we value diversity and are dedicated to fostering an inclusive workplace. We offer:

  • A hybrid work model that combines remote and in-office work.
  • Competitive compensation and benefits, including a fitness allowance and a pension plan.
  • Continuous professional development opportunities and mentorship programs.
  • A vibrant Social Club that organizes various activities and subsidizes local events.
  • A wellness program that promotes health and learning through various initiatives.

The salary range for this role is competitive and commensurate with experience.

Associated Engineering is an Equal Opportunity Employer, welcoming applications from all qualified individuals.