Executive Assistant

2 months ago

Charlottetown, Prince Edward Island, Canada Next Level Group Full time
{"title": "Executive Assistant", "content": "Key Responsibilities
  • Remind the CEO and Presidents about critical tasks and deadlines.
  • Conduct business support analysis and coordination while adhering to company policies and procedures.
  • Organize corporate events, including fundraising and staff appreciation events.
  • Manage and process expense reports, invoice approvals, and professional registrations.
  • Facilitate activities and the recruitment of association members.
  • Craft and prepare correspondence, presentations, and reports with high professionalism and presentation standards.
  • Write, review, proofread, and edit documents, reports, speeches, presentations, and correspondence.
  • Manage client events, including venue sourcing, invitations, and logistical details.
  • Handle, coordinate, and maintain calendars and mailboxes, scheduling appointments and meetings, and preparing documents, letters, and presentations.
  • Answer and track calls from external suppliers and handle partnership requests from advertising agencies, posters, and sponsorship inquiries.
  • Oversee and confirm the CEO and President's schedules, appointments, meetings, and social events.
  • Monitor and contribute to social media campaigns.
  • Review incoming mail for the CEO and President, redirecting correspondence as instructed, and maintaining follow-up.
  • Draft memos, letters, and other correspondence from verbal or written instructions.
  • Prepare agendas and record minutes for Senior Management Team meetings.
  • Provide the CEO and President with background materials for meetings and appointments.
  • Coordinate all travel and accommodations for the CEO and President, and prepare, submit, and enter travel claims.
  • Maintain close contact and a positive working relationship with departmental personnel and the Senior Management Team.
  • Assist the Senior Management Team with business-related interactions with all levels of government, respective agencies, partners, and the private sector.
About the Role

This is a unique opportunity to join the Next Level Group team as an Executive Assistant. The successful candidate will be responsible for providing administrative support to the CEO and Presidents, ensuring the smooth operation of the office, and contributing to the company's growth and success.

The ideal candidate will have excellent communication and organizational skills, be able to work independently, and have a strong attention to detail. If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply.

"}

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