Secretary Systemic Therapy, Op-Oncology Clinic

1 day ago


Vancouver, British Columbia, Canada PHSA Full time
Job Summary

We are seeking a highly organized and detail-oriented Secretary Systemic Therapy to join our team at the Op-Oncology Clinic. As a key member of our administrative team, you will provide exceptional support to our medical staff and patients, ensuring seamless coordination of appointments, tests, and correspondence.

Key Responsibilities
  • Screen and prioritize patient requirements, determining urgency and taking appropriate action.
  • Coordinate and book appointments and tests, accessing patient information systems to enter and retrieve data.
  • Relay patient information to and from doctors' offices and outside hospitals, contacting other departments or sources to obtain medical reports.
  • Prepare correspondence, reports, and documents from dictation or handwritten notes, using various software.
  • Schedule meetings and appointments, book facilities, and arrange audio-visual equipment, recording and distributing meeting minutes.
  • Gather data for documents, requesting and collating information for items such as grant applications and departmental reports.
  • Open, sort, and forward incoming mail, making travel arrangements for departmental staff and visitors as needed.
  • Prepare requisitions for office and other supplies, receiving and monitoring incoming stock against requisitions.
  • Perform record-keeping functions, entering, retrieving, and distributing data from department scheduling systems.
  • Maintain secretarial procedure manuals, typing and inserting new or revised procedures.
  • Assist in maintaining departmental time books, relaying information to appropriate personnel.
  • Maintain departmental filing systems, organizing and filing materials.
  • Receive visitors to the work area as required.
Requirements
  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent, related experience or an equivalent combination of education, training, and experience.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
  • Ability to keyboard at 60 wpm, communicate effectively verbally and in writing, and deal with others effectively.
  • Physical ability to carry out the duties of the position, ability to organize work, and ability to operate related equipment.
About Us

PHSA is a remote work-friendly employer, welcoming flexible work options to support our people. We offer a comprehensive benefits package, including a municipal pension plan, and psychological health & safety programs and holistic wellness resources. Join one of BC's largest employers with province-wide programs, services, and operations, offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.



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