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Office Coordinator

3 months ago

Brantford, Ontario, Canada Gateway Newstands Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at Gateway Newstands. This role is essential in ensuring smooth office functions and effective communication within the team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Working Hours: 30 to 35 hours per week
QualificationsEducation
  • Completion of Secondary (high) school graduation certificate is required.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the flow of information within the team.
  • Manage incoming mail and other communications.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Handle telephone communications and relay messages accurately.
  • Respond to electronic inquiries promptly.
  • Order and manage office supplies and inventory.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Deliver excellent customer service to clients and stakeholders.
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Access, and MS Office.
  • Familiarity with electronic mail systems.
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Invoice processing
Work Environment
  • Ability to thrive in a fast-paced setting.
  • Strong attention to detail is essential.
  • Willingness to handle repetitive tasks and manage a large workload.
Personal Attributes
  • Capable of multitasking effectively.
  • Exemplary oral and written communication skills.
  • Demonstrates flexibility and organizational skills.
  • Team-oriented with a strong client focus.
  • Excellent time management abilities.
Experience
  • Minimum of 7 months to less than 1 year of relevant experience.
Diversity and Inclusion Support
  • Participates in diversity and cross-cultural training to foster an inclusive workplace for newcomers and refugees.
  • Provides awareness training to promote a welcoming environment for youth.
  • Engages in cultural competency training to support Indigenous employees.