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Financial Coordinator

2 months ago

Markham, Ontario, Canada BGIS Full time
Financial Coordinator

BGIS, a leading provider of customized facility management and real estate services, is seeking a Financial Coordinator to join our team. With a global presence and a focus on enabling innovation, we are committed to driving business growth through our services.

Job Summary

The Financial Coordinator is responsible for accurate and timely processing of expense, PCard and Ghost Card invoices in accordance with established internal procedures. This role requires strong attention to detail, effective communication, and problem-solving skills.

Key Responsibilities
  • Financial Transactions and Documentation
    • Validate completeness and accuracy of financial transactions, PCard and Ghost Card, and follow up on missing information to ensure timely processing.
    • Reconcile PCard and Ghost Card to bank statements, ensuring completeness and accuracy, and review supporting documentation.
    • Pull supporting documentation as directed by Finance for audit support.
    • File processed documents according to established filing categories within the designated timeframe.
    • Review financial claims submitted and process payments for expense reimbursements.
  • Financial Accounting
    • Determine appropriate accounting coding for documents according to business unit and expense/cost element type.
    • Handle validation, matching, coding, and approval exceptions, and liaise with business unit leaders to obtain approval.
    • Complete and resolve assigned basic account reconciliations.
    • Review documents for compliance and completeness against established requirements.
  • Audit Support and Financial Controls
    • Understand audit and internal control requirements.
    • Maintain accurate and complete records for audits.
    • Gather audit support data upon request.
  • Financial Systems and Technology
    • Have entry-level knowledge of current accounting systems and MS Office suite of software.
    • Understand the interactions between financial systems related to the portfolio supported.
Requirements
  • Communicate effectively with others for data exchange, clarification, and dispute resolution.
  • Liaise with business unit leaders to obtain approval for payments.
  • Understand audit requirements.
  • Communicate processes and procedures within the team and to internal customers.
  • Have entry-level knowledge of current accounting systems and MS Office suite of software, along with the ability to quickly learn other information systems and software applications.
Licenses and/or Professional Accreditation
  • No licenses or professional accreditation are required.
  • Demonstrate interest in pursuing a career in Accounting and explore potential licenses and professional accreditation options.

BGIS is committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retaining individuals of all backgrounds.