Administrative Coordinator

3 days ago

Markham, Ontario, Canada DIAPLANS FINANCIAL SERVICE INC. Full time

{"h2": "Job Title: Administrative Specialist", "p": "We are seeking an experienced Administrative Specialist to join our team at Diaplan Financial Service Inc.

As an Administrative Specialist, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. You will also be responsible for opening and distributing mail, planning and organizing daily operations, and recording and preparing minutes of meetings and seminars.

In addition, you will be responsible for scheduling and confirming appointments, managing contracts, and providing customer service. You will also be responsible for maintaining and managing digital databases, and consulting with clients after sale to provide ongoing support.

The ideal candidate will have experience in a similar role, and will be proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, and MS Word. You will also have excellent written communication skills, and be able to multitask and work independently.

If you are a motivated and organized individual who is looking for a challenging role, please submit your application.

**Key Responsibilities:**

* Coordinate seminars, conferences, and other events
* Open and distribute mail
* Plan and organize daily operations
* Record and prepare minutes of meetings and seminars
* Schedule and confirm appointments
* Manage contracts
* Provide customer service
* Maintain and manage digital databases
* Consult with clients after sale

**Requirements:**

* Experience in a similar role
* Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, and MS Word
* Excellent written communication skills
* Ability to multitask and work independently

**What We Offer:**

* Competitive salary
* Comprehensive benefits package
* Opportunity to work with a dynamic team

**How to Apply:**

If you are a motivated and organized individual who is looking for a challenging role, please submit your application, including your resume and cover letter, to [insert contact information].

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Note:**

Diaplan Financial Service Inc. is an equal opportunities employer and welcomes applications from diverse candidates.

**Language:**

English

**Work Location:**

[Insert location]

**Job Type:**

Full-time

**Hours of Work:**

30 hours per week

**Education:**

Secondary (high) school graduation certificate

**Experience:**

7 months to less than 1 year

**Work Setting:**

Finance and insurance

**Computer and Technology Knowledge:**

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Word
Electronic scheduler
Social Media
Accounting software
Business diagram software
Simply Accounting
Google Drive
Electronic mail

**Technical Terminology:**

Financial

**Insurance Experience:**

Life insurance products

**Area of Specialization:**

Correspondence
Reports and records
Financial statements
Invoices
Charts, tables, graphs, and diagrams
Accounting

**Work Conditions and Physical Capabilities:**

Ability to work independently
Tight deadlines
Attention to detail

**Personal Suitability:**

Ability to multitask
Excellent written communication
Flexibility
Team player
Accurate
Client focus
Reliability

**Screening Questions:**

Are you available for the advertised start date?
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Do you currently reside in proximity to the advertised location?
Do you have previous experience in this field of employment?
What is the highest level of study you have completed?

**Other Benefits:**

Other benefits
Parking available

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