Grant Management Associate

7 days ago

Edmonton, Alberta, Canada NAIT Full time

About NAIT

NAIT is a leading polytechnic institution in Canada, committed to delivering high-quality education and research initiatives. As we continue to expand and strengthen our Applied Research programs, we are seeking a skilled and passionate individual to join our team.

Job Summary

We are seeking a highly organized and responsive Financial Coordinator to provide support to our Research Centres in Industry Solutions. The successful candidate will facilitate all research and innovation activities in the Centre by leading, coordinating, tracking, managing, and finalizing administrative details, reporting, and financial management of grants.

Key Responsibilities:

  • Support research leads and specialists in grant application and research contract processes, including budgetary review and submission of approved applications to the Grants & Proposal team for final submission to funders/partners.
  • Coordinate all Research Centre agreements, both NAIT generated and externally generated Project Agreements.
  • Manage requisitions, invoices, payments, journal entries, budgets, and contract agreements.
  • Review charges for compliance and eligibility with various Funder guidelines.
  • Coordinate month-end activities and meet tight deadlines.
  • Advise researchers on cash flow situations, providing monthly statements and projections at the grant/project level.
  • Prepare quantitative and qualitative reports internally and for external funders, ensuring compliance with reporting requirements and deadlines.
  • Create detailed working papers for in-kind contributions, including necessary agreements.
  • Provide planning documents, reports, and variance analysis to Industry Solutions Leadership.
  • Support Centre leadership in the preparation, tracking, and reporting of NAIT budgets for Industry Solutions in the annual budget process.
  • Develop, track, and report on Capital procurement for external funders.
  • Coordinate information for internal and external auditing and reporting purposes.
  • Special projects as required.

Requirements

  • A strong customer service focus, excellent interpersonal and communication skills, and the ability to work in a fast-paced environment and meet deadlines are essential.
  • Highly organized and responsive, keen attention to detail.
  • Strong analytical problem-solving.
  • Related post-secondary diploma, Degree in Accounting, Finance, or Business Degree is preferred.
  • 5 years of related experience with extensive and proven financial experience.
  • Experience with research grant facilitation and management would be a strong asset.
  • Project management and budget preparation/support experience required.
  • Advanced Excel skills required; experience with Microsoft Power Apps and PeopleSoft Finance would be an asset.
  • Equivalencies may be considered.

What We Offer

NAIT offers a dynamic and supportive work environment, competitive compensation, and opportunities for professional growth and development.

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