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Medical Office Coordinator

2 months ago

Oakville, Ontario, Canada DAY SPRING DENTAL Full time
Job Title: Medical Administrative Assistant

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Day Spring Dental. As a Medical Administrative Assistant, you will play a vital role in ensuring the smooth operation of our dental clinic.

Key Responsibilities:
  • Interview Patients: Conduct thorough interviews with patients to obtain accurate case histories.
  • Schedule Appointments: Schedule and confirm appointments with patients, ensuring timely and efficient use of our clinic's resources.
  • Complete Insurance Claims: Accurately complete insurance and other claim forms, ensuring timely reimbursement for our patients.
  • Maintain Filing System: Maintain a well-organized filing system, ensuring easy access to patient records and other important documents.
  • Order Supplies: Order and maintain inventory of necessary supplies, ensuring our clinic is always equipped to provide excellent patient care.
  • Arrange Travel: Arrange travel and related itineraries for our staff, ensuring seamless coordination of our clinic's activities.
  • Establish Office Procedures: Determine and establish office procedures and routines, ensuring efficient and effective operation of our clinic.
  • Enter Medical Reports: Enter and format electronically based medical reports and correspondence, preparing spreadsheets and documents for review.
  • Initiate Confidential Files: Initiate and maintain confidential medical files and records, ensuring the highest level of patient confidentiality.
  • Prepare Meeting Agendas: Prepare draft agendas for meetings and take, transcribe, and distribute minutes, ensuring accurate and timely communication among our staff.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in a medical administrative role.
  • Work Setting: Clinic environment.
  • Computer and Technology Knowledge: Proficient in MS Word, MS Excel, and MS Windows.
  • Work Conditions and Physical Capabilities: Fast-paced environment, work under pressure, attention to detail, large caseload.
  • Personal Suitability: Accurate, client focus, efficient interpersonal skills, excellent oral communication, excellent written communication, flexibility, initiative, judgement, organized, reliability, team player.
Benefits:
  • Health Benefits: Health care plan.
  • Other Benefits: Other benefits.
  • Duration of Employment: Permanent.
  • Language of Work: English.
  • Hours of Work: 35 hours per week.