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Administrative Assistant
2 months ago
Bannister Automotive Group, a leading automotive dealership group, is seeking an experienced Accounts Payable Administrative Coordinator to join our team.
Under the supervision of the Controller, the Accounts Payable Administrative Coordinator position plays a crucial role in establishing strong relationships with our customers and vendors. This is a role where professionalism, integrity, and attention to detail are paramount to our brand.
Key Responsibilities:
- Reconcile supplier statements with current records and maintain effective communication with suppliers.
- Follow up with suppliers regarding outstanding credits and resolve any discrepancies.
- Process and reconcile manufacturer receivables in a timely and accurate manner.
- Prepare daily bank deposits as needed and provide support in a relief capacity.
- Accurately post journal entries and prepare and distribute payable cheques in a timely fashion.
- Provide the Controller with information relating to month-end close and ensure accurate financial reporting.
- Reconcile fuel, credit card statements, and monitor credit balances to ensure accuracy and compliance.
- Comply with all written policies pertaining to confidentiality and use of company equipment.
- Resolve account discrepancies and credit disputes in a professional and timely manner.
- Participate in other tasks and projects as necessary to support the team.
- Prepare and send bi-monthly/quarterly Co-op Claims for Used, Service, and Sales Advertising.
- Assist in preparing fiscal year-end documents for auditors and interact with other managers regarding Invoice/credit queries.
- Ensure filing is kept in order and completed as required.
Requirements:
- High school diploma and 1-2 years of previous accounting experience.
- Excellent communication and computer skills.
- Dependability and ability to work effectively in a team environment.
- Ability to spend long hours sitting and using office equipment and computers – mobility required.
- Ability to concentrate for long periods of time while reviewing and entering information into a computer.
- Frequently work on projects that require deadlines.
- Occasionally lift 5-10 pounds.
- Professional appearance with business casual dress code.
About Bannister Automotive Group:
Bannister Automotive Group is a large and progressive dealer group with family values at its core. We offer a supportive work environment and opportunities for advancement locally and throughout Western Canada.
