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Administrative Support Specialist

3 months ago

Calling Lake, Canada LOK AWAAZ INC Full time
Position Overview

We are seeking a dedicated and detail-oriented Office Operations Coordinator to join our team at LOK AWAAZ INC. This role is essential in ensuring the smooth functioning of our office environment.

Key Responsibilities
  • Documentation Management: Type, proofread, and manage correspondence, forms, and various documents.
  • Communication: Handle incoming and outgoing telephone and electronic inquiries efficiently.
  • Data Management: Work with reports derived from both manual and electronic files, inventories, and databases.
  • Application Processing: Sort, process, and verify applications, receipts, and other essential documents.
  • Mail Handling: Manage the processing of incoming and outgoing mail, both manually and electronically.
  • Information Compilation: Compile data, statistics, and other relevant information for reporting purposes.
  • Client Interaction: Provide general information to clients and the public, ensuring excellent service.
  • Document Preparation: Photocopy and collate documents for distribution, mailing, and filing.
  • File Management: Label, file, and retrieve documents as needed, ensuring easy access.
  • Office Organization: Organize and schedule office tasks to enhance productivity.
Technical Proficiency

The ideal candidate should possess knowledge in:

  • MS Word
  • MS PowerPoint
  • MS Excel
  • MS Outlook
  • MS Windows
Specialization Areas
  • Reports
  • Forms and Records
  • Correspondence
Work Environment

This position requires the ability to thrive in a fast-paced environment while managing tight deadlines and working under pressure.

Personal Attributes

The successful candidate will demonstrate:

  • Adaptability
  • Efficiency
  • Goal-oriented mindset
  • Hardworking nature
  • Positive attitude
  • Quick learning ability
  • Strong time management skills
  • Attention to detail
  • Client-focused approach
  • Dependability
  • Excellent oral and written communication skills
  • Flexibility
  • Organizational skills
  • Reliability
Experience Requirements

Applicants should have 7 months to less than 1 year of relevant experience in a similar role. This is a permanent position requiring 33 to 40 hours of work per week.