Administrative Support Specialist

1 week ago


Richmond Hill, Ontario, Canada CB Canada Full time

Job Summary:

We are seeking an experienced Executive Office Assistant to join our team at CB Canada. As an Executive Office Assistant, you will provide administrative support to our Human Resources Business Partner and assist with office operations.

Responsibilities:

  • Maintain all employee files and data
  • Assist with the onboarding of newly hired employees, ensuring to compile all required documents for their employee files
  • Take on recruiting initiatives by posting job ads, screening, and interviewing prospective candidates
  • Diligently send out reference letters as required
  • Assist the payroll team by confirming and tracking work hours in ADP
  • Assist the HRBP with policy reviews and compliance
  • Set up employees with office equipment and office access
  • Office supply management – tracking inventory, ordering supplies, tracking expenses
  • Stocking kitchen with kitchen-ware, coffee, etc.
  • Assisting with event coordination, such as ordering catering for events
  • Managing both incoming and outgoing mail
  • Receptionist duties such as answering calls and booking/confirming meetings
  • Making travel arrangements and tracking all acquired expenses
  • Completing office errands as needed

Requirements:

  • University Degree or College Diploma required
  • 3 years of Administrative experience in a related field
  • Strong calendar management skills and attention to detail
  • Intermediate proficiency with Microsoft Word, Excel, and Outlook
  • Previous experience arranging travel and reporting on expenses
  • Excellent written/verbal communication and organizational skills
  • Prior experience HR Administrative functions an asset
  • High-energy, motivated, and eager to grow professionally


  • Richmond Hill, Ontario, Canada Exacta Interpreting Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Exacta Interpreting Inc. As an Administrative Support Specialist, you will play a key role in supporting our recruitment efforts and providing administrative assistance to our team.Key ResponsibilitiesRecruitment Support: Assist in...


  • Richmond Hill, Ontario, Canada Exacta Interpreting Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Exacta Interpreting Inc. As an Administrative Support Specialist, you will play a key role in supporting our recruitment efforts and providing administrative assistance to our team.Key ResponsibilitiesRecruitment Support: Assist in...


  • Richmond Hill, Ontario, Canada Wilkinson Construction Services Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wilkinson Construction Services Inc. as an Office Assistant.Key ResponsibilitiesManage front desk operations, serving as the primary point of contact for guests, employees, candidates, and vendors.Maintain a clean and organized office...


  • Richmond Hill, Ontario, Canada Wilkinson Construction Services Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wilkinson Construction Services Inc. as an Office Assistant.Key ResponsibilitiesManage front desk operations, serving as the primary point of contact for guests, employees, candidates, and vendors.Maintain a clean and organized office...


  • Richmond Hill, Ontario, Canada CB Canada Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at CB Canada. As an Executive Office Assistant, you will play a key role in managing office operations and providing support in various administrative and human resources functions.Key Responsibilities:Maintain accurate and up-to-date employee records and dataAssist with the...


  • Richmond Hill, Ontario, Canada Exacta Interpreting Inc Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Exacta Interpreting Inc. as a Recruitment and Operations Specialist. In this role, you will be responsible for planning, developing, and implementing recruitment strategies to attract top talent for our organization.Key ResponsibilitiesRecruitment Strategies: Plan,...


  • Richmond Hill, Ontario, Canada Rubinza Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Rubinza Inc. as an Office Coordinator. This is a permanent, hybrid role that requires the ability to work independently and as part of a team.Key ResponsibilitiesAdministrative SupportCoordinate the flow of information within the team to...


  • Richmond Hill, Ontario, Canada Greenstone Financial Services Canada Full time

    About Greenstone Financial Services CanadaGreenstone Financial Services Canada is a leading distributor of direct-to-consumer insurance solutions in Australia, New Zealand, and Canada.Our StoryWe are backed by majority shareholders Ontario Teacher's Pension Plan (OTPP) and Caisse de Dépôt et Placement du Québec (CDPQ), which has enabled us to expand into...


  • Richmond Hill, Ontario, Canada Greenstone Financial Services Canada Full time

    About Greenstone Financial Services CanadaGreenstone Financial Services Canada is a leading distributor of direct-to-consumer insurance solutions in Australia, New Zealand, and Canada.Our StoryWe are backed by majority shareholders Ontario Teacher's Pension Plan (OTPP) and Caisse de Dépôt et Placement du Québec (CDPQ), which has enabled us to expand into...


  • Richmond Hill, Ontario, Canada Victoria Education Centre Inc Full time

    Position OverviewThe Administrative Support Specialist plays a crucial role in ensuring the smooth operation of office functions at Victoria Education Centre Inc. This position requires a detail-oriented individual who can manage various administrative tasks effectively.Key ResponsibilitiesBudget Management: Plan and oversee financial allocations and...


  • Richmond Hill, Ontario, Canada Victoria Education Centre Inc Full time

    Position OverviewThe Administrative Support Specialist plays a crucial role in ensuring the smooth operation of office functions at Victoria Education Centre Inc. This position requires a blend of organizational skills and interpersonal abilities to effectively manage various administrative tasks.Educational RequirementsCompletion of secondary (high) school...


  • Richmond Hill, Ontario, Canada CI Assante Wealth Management Full time

    About CI Assante Wealth ManagementCI Assante Wealth Management is a leading wealth management firm in Canada, providing comprehensive financial services to individuals and families. With a strong presence in the industry, they support a network of professional advisors who cater to the diverse financial needs of their clients.Job SummaryWe are seeking a...


  • Richmond Hill, Ontario, Canada Bene Renos Inc Full time

    Job SummaryBene Renos Inc is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesOffice Administration: Determine and establish office procedures and routines,...


  • Richmond Hill, Ontario, Canada Bene Renos Inc Full time

    Job SummaryBene Renos Inc is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesOffice Administration: Determine and establish office procedures and routines,...


  • Richmond Hill, Ontario, Canada LEMOND FOOD CORP Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at LEMOND FOOD CORP. As a key member of our administrative staff, you will provide critical support to our operations team and contribute to the success of our organization.Key ResponsibilitiesEvent Planning: Coordinate and arrange...


  • Richmond Hill, Ontario, Canada Summit Search Group Full time

    About the RoleWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Summit Search Group. As the right-hand person to the President, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of the office, and contributing to the success of our organization.Key...


  • Richmond Hill, Ontario, Canada Summit Search Group Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at Summit Search Group. As the right-hand person to the President, you will play a critical role in ensuring the smooth operation of the organization.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to the...


  • Richmond Hill, Ontario, Canada Fine & Associates Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Fine & Associates. As an Executive Assistant, you will play a pivotal role in managing the administration in our office, ensuring that bills are paid, accounts are completed, retainers are properly recorded, files are opened and closed properly, and assisting law clerks with...


  • Richmond Hill, Ontario, Canada Fine & Associates Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at Fine & Associates. As an Executive Assistant, you will play a pivotal role in managing the administration in our office, ensuring that bills are paid, accounts are completed, retainers are properly recorded, files are opened and closed properly, and assisting law clerks with...


  • Richmond Hill, Ontario, Canada Trendy Blinds Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Trendy Blinds Inc. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksPrepare and distribute meeting minutes, agendas, and other...