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Office Coordinator

3 months ago

Vaughan, Ontario, Canada Shoshana's Day care Full time
Job Overview

We are seeking a dedicated Administrative Support Specialist to join our team at Shoshana's Day Care. This role is essential in ensuring smooth operations and providing exceptional support to our staff and clients.

Employment Details
  • Employment Duration: Permanent
  • Work Language: English
  • Working Hours: 30 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 2 to less than 3 years
Work Environment
  • Relocation costs not covered by employer
  • Willing to relocate
Key Responsibilities
  • Manage and oversee budget and expenditures
  • Develop and enforce policies and procedures
  • Train and mentor new staff members
  • Establish and maintain office procedures and routines
  • Coordinate recruitment strategies and processes
  • Schedule and confirm appointments
  • Handle contracts and agreements
  • Answer and direct phone calls and messages
  • Analyze employee data and information
  • Compile and maintain statistical data
  • Prepare and oversee reports
  • Address employee inquiries and concerns
  • Order and manage office supplies
  • Collaborate with management and HR consultants
  • Facilitate staff consultations and grievance procedures
  • Arrange travel and itineraries
  • Welcome visitors and direct them appropriately
  • Maintain filing systems, both manual and digital
  • Draft and proofread correspondence and documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide excellent customer service
  • Work with marketing to convey messages effectively
  • Coordinate and review various projects and programs
  • Oversee daily operations and evaluate performance
Supervision
  • Supervise 1 to 2 staff members
Technical Skills
  • Proficient in Google Docs, MS Office Suite (Word, Excel, PowerPoint, Outlook), MS Access, and QuickBooks
  • Familiar with database software and social media platforms
Specialization Areas
  • Correspondence management
  • Contract administration
  • Statistical analysis
  • Financial documentation
  • Invoice processing
Travel Requirements
  • Willingness to travel as needed
  • Travel expenses not covered by employer
Work Conditions
  • Fast-paced environment
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is crucial
  • Manage a large workload and caseload
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexible and adaptable
  • Highly organized and reliable
  • Client-focused with strong judgment
  • Effective time management skills