Technical Administrative Support Specialist

2 months ago

Burlington, Ontario, Canada BGIS Full time
Administrative Coordinator

We are seeking a highly skilled Administrative Coordinator to provide administrative support to our operations team at BGIS.

Key Responsibilities
  • Provide day-to-day administrative support to ensure the smooth operation of our business.
  • Monitor and track various reports, including open commitments, aging invoices, and interface errors.
  • Escalate issues to internal stakeholders as required and handle escalations from other departments.
  • Create and update reports as necessary to ensure accurate and timely information.
  • Review and analyze aging workorders related to purchasing challenges.
  • Monitor and report on system integration issues using the integration report.
  • Coordinate and process new vendor setups, as well as vendor data changes.
  • Collaborate with Procurement, external vendors, and internal stakeholders to resolve payment escalations.
  • Develop a strong understanding of multiple software systems and their integration.
  • Manage aging P card issues and support internal teams in applying corrections.
Analytics and Reporting
  • Work with other departments to review and analyze reporting data.
  • Identify integration issues and errors via reporting.
  • Collaborate with stakeholders and leaders to develop system solutions.
  • Manage reports on a consistent basis, including daily, weekly, and monthly monitoring.
Communications and Collaboration
  • Prepare and review content for newsletters and communications to stakeholders.
  • Verify information prior to approval by Portfolio Manager to ensure accuracy.
  • Communicate effectively with internal and external stakeholders through verbal and written means.
  • Perform other related administrative duties as required.
Requirements and Qualifications
  • 3-5 years of administrative experience in a similar setting.
  • Intermediate Excel skills.
  • Ability to work with large volumes of data.

At BGIS, we are committed to creating an inclusive and diverse work environment. We welcome applications from qualified candidates and are an equal opportunity employer.

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