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Administrative Assistant

2 months ago

Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Yearn To Learn Inc.

Job Summary:

The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This role will involve a variety of tasks, including coordinating seminars, conferences, and other events, as well as providing administrative assistance to our HR department.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events
  • Provide administrative assistance to the HR department
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to ensure compliance with laws and regulations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • College/CEGEP education
  • 1 year to less than 2 years of experience
  • Or equivalent experience
  • Ability to work independently
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Work with minimal supervision
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Reliability
  • Adaptability
  • Quick learner
Benefits:
  • Health care plan
  • Commission
  • Group insurance benefits
  • Paid time off (volunteering or personal days)
  • Parking available
Language:

English

Work Conditions:

Permanent

Hours:

40 hours per week