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Office Support Specialist

2 months ago

Regina, Saskatchewan, Canada Technomind Software Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Technomind Software Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Scheduling: Schedule and confirm appointments, meetings, and other engagements for our team members.
  • Contract Management: Manage contracts, agreements, and other documents related to our business operations.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Supply Chain Management: Order office supplies, maintain inventory, and ensure that our office is well-stocked and equipped.
  • Customer Service: Greet visitors, direct them to the appropriate contacts or service areas, and provide general information about our company.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure that our office runs smoothly and efficiently.
Work Environment

As an Office Administrative Assistant, you will work in a fast-paced environment with repetitive tasks. You must be able to work effectively in a team and adapt to changing priorities and deadlines.

Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Language: English.
  • Work Term: Permanent.
  • Hours: 35 to 40 hours per week.