Administrative Assistant II

3 days ago

Toronto, Ontario, Canada University Health Network Full time
About the Role

We are seeking an experienced Administrative Assistant II to join our team at the University Health Network. As a key member of our Program Services team, you will provide administrative support to the Manager and unit teams, ensuring the smooth operation of our services.

Key Responsibilities
  • Provide administrative support to the Manager and unit teams, including communication with clients, staff, and external stakeholders.
  • Prepare and maintain accurate records, reports, and schedules.
  • Coordinate scheduling of replacement nursing staff and ensure unit staffing levels are met.
  • Admit, transfer, and discharge patients in the Electronic Patient Record, and input necessary preadmission data.
  • Perform administrative functions, including payroll processing, expense monitoring, and data entry.
  • Compile program service statistics and reports, and maintain an accurate and confidential filing system.
  • Organize room bookings, conference requests, and catering, and record minutes of meetings.
  • Respond to inquiries and provide excellent customer service.
Requirements
  • Completion of Grade XII or recognized equivalent.
  • Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level.
  • Three (3) years related administrative assistant support experience.
  • Previous on-the-job computer/word-processing, database, and spreadsheet software experience.
  • Ability to work under pressure, multitask, and manage competing priorities.
  • Previous supervisory experience an asset.
  • Experience working in a healthcare environment an asset.
What We Offer

As a valued member of our team, you will have access to a comprehensive benefits package, including competitive salary, pension plan, and opportunities for professional development and growth.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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