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Private Residences Guest Services Coordinator

2 months ago


Whistler, British Columbia, Canada Four Seasons Hotels and Resorts Full time
About Four Seasons

Four Seasons Hotels and Resorts is a global leader in the hospitality industry, renowned for its exceptional service and luxurious experiences. Our company culture is built on a foundation of respect, empathy, and a passion for delivering unforgettable moments to our guests.

About the Role

We are seeking a highly skilled and dedicated Private Residences Guest Services Coordinator to join our team at Four Seasons Resort & Residences Whistler. As a key member of our front office team, you will be responsible for providing exceptional service to our guests, ensuring their stay with us is nothing short of extraordinary.

Key Responsibilities
  • Guest Interaction & Service: Provide personalized service to guests, responding to their needs and resolving any issues that may arise.
  • Pre-Arrival Coordination: Coordinate with guests prior to their arrival to arrange services such as dining reservations, activities, and transportation.
  • In-House Support: Assist guests with inquiries related to hotel services, directions, and events, providing timely and accurate information.
  • Hotel Operations: Assist with check-in/check-out processes, room inspections, guest relocations, and owner bookings.
  • Software & Systems: Utilize software such as Teams, Hotsos, Opera, and the Four Seasons guest recognition program to manage requests, communications, and billing.
  • Local Knowledge & Vendor Relations: Provide updated information on local attractions and establish relationships with vendors for guest services.
  • Safety & Security: Act in the absence of senior management on matters concerning safety and security, perform building inspections, and respond to emergencies.
  • Additional Duties: Perform other tasks or projects as assigned and collaborate with guest service staff for smooth operations.
Requirements
  • Preferred experience in a luxury hotel in Front Office and/or Concierge or Guest Services.
  • Knowledge of Whistler and surrounding areas, highly desirable, however not required.
  • Fluent English (written, spoken and reading).
  • Strong written and oral presentation skills.
  • Ability to multi-task in a high volume and demanding environment.
  • Strong computer skills, including a knowledge of Opera.
  • Strong problem solving skills, ability to handle difficult situations and guests.
  • Ability to work in Canada.
  • Strong commitment to service.
What We Offer
  • Access to affordable shared staff accommodation.
  • Employee theme recognition days and events - Employee of the Month, Years of Service celebrations, birthday events, etc.
  • Health Benefits after the probationary period.
  • Complimentary meal per shift in our employee dining room.
  • Paid time off; vacation days and additional floating holidays per year.
  • Excellent training and development program.
  • Employee gym and fitness classes such as Pilates and Yoga.
  • Leisure package/ski pass.
  • Discovery Nights at Four Seasons worldwide.