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Senior Legal Administrative Assistant

2 months ago

Toronto, Ontario, Canada Forge Recruitment Full time
About the Company

Forge Recruitment is a leading recruitment agency partnering with top law firms to find exceptional talent. We are currently working with a prominent multi-service firm seeking a skilled Senior Legal Administrative Assistant to join their team.

About the Role

The ideal candidate will have a strong background in legal administration, with a focus on intellectual property and trademark law. Key responsibilities will include:

  • Preparing and filing Canadian trademark applications and related reports
  • Monitoring deadlines and sending reminders to clients and stakeholders
  • Preparing dockets and accounts for approval, with a strong attention to detail and proficiency in accounting and billing procedures
  • Preparing routine correspondence and administrative tasks, including maintaining client contact information in a database
  • Prioritizing incoming work and managing ongoing tasks in a fast-paced environment
  • Implementing and maintaining practice management systems to support busy professionals
  • Opening and closing files, with a focus on accuracy and attention to detail
What You Bring

To be successful in this role, you will need:

  • A graduate degree in a recognized Legal Secretarial or Law Clerk Program
  • At least 5 years of experience as a Legal Administrative Assistant, with a strong background in intellectual property and trademark law
  • Working knowledge of Inprotech and CIPO's online systems, with a strong attention to detail and ability to learn new concepts and work styles
  • Excellent oral and written communication skills, with the ability to proofread and communicate effectively with clients and stakeholders
  • Able to work independently and as part of a team, with a strong ability to multitask and manage competing priorities
  • Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel, as well as experience with document management systems such as iManage
Next Steps

If you are a motivated and organized individual with a passion for legal administration, please apply in confidence. We look forward to hearing from you.