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Office Administration Coordinator

3 months ago

St John's, Newfoundland and Labrador, Canada J.D. Irving, Limited Full time

Administration Specialist

J.D. Irving, Limited is a prominent entity in the field of safe and efficient transportation solutions across various regions. In addition to our core services, we also offer emergency response and training solutions tailored to meet industry standards.
We are currently in search of a driven individual to take on the role of Administration Specialist. The ideal candidate will possess the ability to work autonomously and foster operational enhancements, while also identifying and executing improvements that align with our business objectives. Key responsibilities encompass Pricing, Billing, Order to Cash (OTC), and Office & System Administration.

Key Responsibilities:

  1. Oversee and enhance the inventory management process in relation to in-cab technology.
  2. Lead process optimization and project management initiatives within the Administration and Analytics team.
  3. Collaborate closely with the Business Systems Analyst for the testing and validation of essential operating systems.
  4. Create and uphold Standard Operating Procedures (SOPs) for the Administration and Analytics team.
  5. Provide primary support for billing, pricing, and various administrative functions.
  6. Manage and develop system administration processes for several critical operating systems.
  7. Continuously seek opportunities for improvement within their functional area and the broader organization.
  8. Assist with the daily operations of the Administration team.
Qualifications:
  1. Exhibits exceptional attention to detail.
  2. Capable of multitasking and adapting to shifting priorities.
  3. Able to navigate a fast-paced environment with changing demands.
  4. Strong communication, interpersonal, and negotiation skills.
  5. Team-oriented with the ability to work independently.
  6. Experience in the Transportation & Logistics sector is advantageous.
  7. Certification in Lean Six Sigma or other process improvement methodologies is a plus.
Equal Opportunity Statement:
J.D. Irving, Limited is dedicated to fostering an inclusive environment and upholding equal opportunity in its employment practices. We welcome applications from individuals with disabilities and are prepared to provide reasonable accommodations during the hiring process.