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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our logistics team in Peterborough, ON. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our logistics functions.
Key Responsibilities- Provide administrative support to the logistics team, including receiving and making customer service calls, preparing documentation for shipments, and verifying receipt of materials and services.
- Prepare and make reports for accounting, operations, and administration, and match purchase orders with vendor invoices.
- Coordinate with vendors regarding invoicing, payment inquiries, and discrepancies, and respond to vendor inquiries in a timely and professional manner.
- Collect, track, and analyze data information using Excel and other programs, and conduct online research.
- Review documents, apply discretion and due diligence to ensure accuracy, and compose confidential letters, memorandums, and written proposals.
- Purchase and maintain inventory of corporate promotional products, and order printed materials, including business cards, forms, and stationery.
- Strong organizational and time management skills to function in a deadline-driven environment.
- Proficiency in using MS Office (Word, Excel) and Outlook.
- Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization.
- Resourcefulness, sound judgment, and excellent problem-solving skills.
- Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive.
- Ability to multi-task, prioritize, and manage own workflow.
- A "roll up the sleeves" attitude and highly detail-oriented work style.
- Superior communication, writing, editing, and research skills.
- Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment.
We are a dynamic, growth-oriented, and safety-focused company providing collection and processing services for waste and recycling. We are committed to maintaining an equitable, fair, and diverse environment, and we are proud to be recognized as one of Canada's Greenest Employers.
We offer a competitive wage, ongoing support and resources, training and development opportunities, paid vacation and time off, and employee discount programs. If you are a motivated and detail-oriented individual who is passionate about environmental sustainability, we encourage you to apply.
