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Healthcare Operations Assistant

2 months ago

New Westminster, British Columbia, Canada HEALTHCARE PHARMACY Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Healthcare Pharmacy. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Policies and Procedures: Develop and implement effective policies and procedures to ensure compliance with regulatory requirements and company standards.
  • Meeting and Event Support: Prepare and distribute meeting materials, take minutes, and ensure that all necessary actions are completed in a timely manner.
  • Office Management: Oversee the maintenance of office supplies, equipment, and facilities to ensure a productive and safe work environment.
  • Scheduling and Coordination: Schedule appointments, meetings, and events, and coordinate travel arrangements as needed.
  • Contract Management: Review, negotiate, and manage contracts with vendors and suppliers.
  • Customer Service: Provide exceptional customer service to patients, healthcare providers, and other stakeholders.
  • Data Management: Maintain accurate and up-to-date records, databases, and spreadsheets to support business operations.
  • Communication: Develop and disseminate internal and external communications, including reports, newsletters, and other materials.
Requirements
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
  • Skills: MS Excel, MS Outlook, MS Windows, MS Word, MS Office
  • Work Environment: Ability to work independently, work under pressure, and maintain attention to detail
  • Personal Qualities: Ability to multitask, excellent written communication, organized, team player
Working Conditions
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week