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Office Administrative Assistant
2 months ago
M.A.S IMMIGRATION CONSULTANT LTD. is seeking an experienced Administrative Assistant to join our team as an Office Coordinator. In this role, you will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals.
Key Responsibilities- Coordinate HR Department Activities: Ensure that the HR department's activities align with the organization's goals and objectives.
- Direct and Control Daily Operations: Direct and control the daily operations of the office, ensuring that tasks are completed efficiently and effectively.
- Supervise Staff: Supervise and direct staff members, providing guidance and support as needed.
- Evaluate Daily Operations: Evaluate the daily operations of the office, identifying areas for improvement and implementing changes as necessary.
- Plan and Control Budget and Expenditures: Plan and control the budget and expenditures of the office, ensuring that resources are allocated effectively.
- Establish and Implement Policies and Procedures: Establish and implement policies and procedures to ensure that the office operates efficiently and effectively.
- Train and Develop Staff: Train and develop staff members, providing them with the skills and knowledge needed to perform their jobs effectively.
- Schedule and Confirm Appointments: Schedule and confirm appointments, ensuring that meetings and events are well-planned and executed.
- Answer Telephone and Relay Messages: Answer telephone calls and relay messages, providing excellent customer service to clients and stakeholders.
- Compile Data and Statistics: Compile data and statistics, providing insights and analysis to support business decisions.
- Oversee Report Preparation: Oversee the preparation of reports, ensuring that they are accurate and timely.
- Order Office Supplies and Maintain Inventory: Order office supplies and maintain inventory, ensuring that the office is well-stocked and equipped.
- Negotiate Collective Agreements: Negotiate collective agreements on behalf of employers or workers, ensuring that agreements are fair and equitable.
- Organize Staff Consultation and Grievance Procedures: Organize staff consultation and grievance procedures, ensuring that staff members have a voice and are heard.
- Oversee Payroll Administration: Oversee payroll administration, ensuring that employees are paid accurately and on time.
- Arrange Travel and Itineraries: Arrange travel and itineraries, ensuring that business trips are well-planned and executed.
- Conduct Research: Conduct research, providing insights and analysis to support business decisions.
- Perform Data Entry: Perform data entry, ensuring that records are accurate and up-to-date.
- Work with Marketing Department: Work with the marketing department to understand and communicate marketing messages to the field.
- Maintain Digital Database: Maintain and manage digital databases, ensuring that data is accurate and up-to-date.
- Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, ensuring that financial records are accurate and up-to-date.
- Conduct Performance Reviews: Conduct performance reviews, providing feedback and coaching to staff members.
- Evaluate Work Environments: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 to less than 7 months of experience in a similar role.
- Language: Fluency in English.
- Work Hours: 35 hours per week.
