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Executive Assistant
2 months ago
About Porte Communities
Porte Communities is a second-generation, family-run company with a legacy of over 55 years of success and progressive leadership in the real estate industry. Our commitment to community-building is embedded in our culture, and every team member is invited to participate actively.
Our Mission
We strive to provide homes for hundreds of homeowners annually, while expanding our residential rental and commercial portfolios, reaching new markets across BC and Calgary. Our ambitious plans include delivering exceptional customer experiences, fostering a culture of innovation, and promoting a work-life balance for our team members.
The Opportunity
We are seeking a dedicated and highly skilled Executive Assistant to join our team, supporting our President and key members of the Executive Management team. The ideal candidate will be an independent, resourceful, and proactive individual who thrives in a dynamic and fast-paced environment.
Key Responsibilities
- Administrative Support: Provide day-to-day administrative support for business operations and special projects, including managing expense reports and other assigned tasks.
- Calendar & Schedule Management: Oversee and coordinate calendars, ensuring seamless scheduling of meetings, appointments, and events.
- Travel Coordination: Plan and manage travel arrangements, including flights, accommodations, car rentals, and other logistics.
- Event Planning & Logistics: Organize and coordinate executive team programs such as meetings, seminars, workshops, and special projects.
- Client Coordination: Maintain and manage client communications and relationships, ensuring smooth interactions and follow-ups.
- Meeting Coordination: Schedule, plan, and organize both on-site and off-site meetings. Prepare agendas, take minutes, and set up and break down meeting rooms.
- Presentation Preparation: Convert data into visual presentations using PowerPoint, Word, and Excel to support executive communications.
- Confidential Documentation: Prepare and manage minutes for confidential executive meetings, ensuring accuracy and discretion.
Requirements
- Experience: A minimum of 3 years in a similar role, supporting senior executives.
- Confidentiality & Ethics: Proven ability to uphold high standards of confidentiality and ethics, particularly when handling sensitive information.
- Organizational Skills: Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment with shifting priorities.
- Attention to Detail: A meticulous, detail-oriented approach to work, ensuring accuracy in all tasks.
- Interpersonal Skills: Strong interpersonal skills, with the ability to build and maintain positive relationships within the team and with external partners.
- Communication Skills: Excellent verbal and written communication skills.
- Technical Proficiency: Proficient in MS Office, including Outlook, Word, Excel, and PowerPoint. Experience with pivot tables, V-Lookups, and Excel formulas is a plus.
What We Offer
- Competitive Compensation Package: Salary Range: $75,000 - $85,000
- Referral Bonus Program
- Company Perks/Discounts: Goodlife Gym membership, Perkopolis, and other benefits.
- RRSP Contribution
- Dynamic Work Environment: A close-knit, fun-loving team that prioritizes the well-being and satisfaction of its members.
