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Office Coordinator

2 months ago

Kelowna, British Columbia, Canada BC Fruit Growers' Association Full time
About Us

The BC Fruit Growers' Association is a leading organization representing the interests of tree fruit growers since 1889. We promote public awareness of the tree fruit sector, represent growers' interests to government, support the advancement and sharing of horticultural research, and provide services directly to growers. Our work encompasses a wide range of issues and files, including temporary foreign labour programs, water availability, the economics of fruit production, and determining the best methods for growing fruit.

About The Position

We are a small team of three people providing support and services for a membership of 300 tree fruit growers in BC. The position is based from our office in Kelowna. As an Office Administrator, you will play a vital role in supporting our team and members.

About You

We are seeking an organized and detail-oriented individual with experience in office settings. You should be able to develop and maintain systems, follow instructions, and keep your work area neat and tidy. You will be a reliable, friendly, and good communicator and collaborator. You should be comfortable with a variety of tasks and be confident in your ability to pick up the phone to communicate with stakeholders. You should also have a passion for farming and the importance of the people who grow our food.

Responsibilities
  1. Provide Support to BCFGA Members
    • Update and maintain member information in the membership database
    • Compile and circulate industry newsletters
    • Field calls from members, answer routine and sensitive inquiries, and provide information directly or through correspondence
  2. Provide Support to the General Manager
    • Coordinate meeting schedules and calendars for the GM, President, and Vice President
    • Support the GM in completing required documentation associated with Human Resources
    • Provide assistance on projects by collecting data and preparing reports
    • Resolve day-to-day problems and advise the GM as necessary
  3. Provide Support to the Operations of BCFGA
    • Open, screen, and prioritize mail
    • Collect agenda items, prepare, and circulate agenda packages
    • Prepare and type correspondence, memoranda, minutes, and other documents
    • Coordinate administrative logistics for meetings, events, and conferences
    • Establish and maintain an effective filing system
    • Support budgeting and bookkeeping procedures
    • Respond to administrative and financial requests and inquiries
Requirements
  1. Comprehensive office management software experience
  2. Comfortable and skilled on the phone
  3. Experience in an office environment and ability to multi-task
  4. Bookkeeping experience an asset
  5. Excellent verbal and written communication skills
  6. Punjabi language skills an asset
  7. Ability to work well with the public
  8. Valid BC Driver's License
Benefits
  • Casual dress
  • Dental care
  • Extended health care
  • Paid time off
  • Vision care
Work Environment
  • 8 hour shift
  • Monday to Friday