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Office Support Specialist
3 months ago
Welcome to HUB International
We take pride in being one of the largest insurance brokerage firms globally, dedicated to guiding businesses and individuals in achieving their objectives. By partnering with us, you gain access to a comprehensive network of specialists in risk management, insurance, employee benefits, retirement, and wealth management, all committed to providing customized solutions and unwavering support in an ever-evolving landscape.
Position Overview
Are you a friendly, sociable individual with a passion for creating memorable experiences? If so, this role may be the perfect fit for you
As the first point of contact for visitors and callers, the Office Support Specialist plays a crucial role in welcoming guests, managing phone communications, and delivering essential administrative assistance as required.
Daily Responsibilities -
- Warmly greeting and assisting guests/clients, whether in person or via phone; addressing inquiries and directing them appropriately
- Guiding visitors by maintaining up-to-date employee and department directories; providing clear instructions
- Organizing and distributing incoming faxes and emails to the relevant departments
- Managing incoming and outgoing courier services (including standard mail); sorting, stamping, and labeling for distribution
- Ensuring the availability of office supplies by monitoring stock levels and placing orders as necessary
- Upholding a tidy and secure reception area by adhering to established procedures and regulations
- Offering support for general office services and directing Brokers to specialized resources when needed
What You Bring to Our Team -
- A positive attitude and a willingness to engage in a fun work environment
- A strong work ethic and a drive to achieve goals
- Attention to detail and dependability
- Ability to thrive in a collaborative team setting
- Exceptional verbal and written communication skills
- Level 1 Insurance License is advantageous, though not mandatory
- High School Diploma or equivalent
- 1-2 years of experience in an office or administrative role
- Proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook
Compensation and Benefits –
The anticipated salary range for this position is between $36,000.00 and $42,000.00, influenced by factors such as the candidate's skills, experience, and location, along with the specific role's business line and scope. HUB International offers a comprehensive benefits package, which may include extended health benefits, disability insurance, RRSP matching, paid time off, and potential bonuses and commissions for select positions.
Why Choose HUB?
- Enjoy building relationships? Join our team of wonderful individuals who collaborate and thrive together
- We believe in balancing hard work with enjoyment – get ready for our festive staff gatherings
- Celebrate your birthday with a paid day off – we want to honor you
- Contribute to your community with a paid half-day off for volunteering – HUB is committed to giving back
- Opportunities for professional growth within the organization
- A range of company perks, benefits, RRSP matching, and competitive compensation
Your Future with HUB –
Embark on a career with HUB International and take the first step towards a future that blends a diverse and challenging work environment with financial stability and job satisfaction. By joining HUB, you will become part of a rapidly expanding organization that offers significant opportunities for advancement.
At HUB, we prioritize education and continuous learning, supporting you on your career development journey. We provide HUB Ready training for new hires, as well as financial assistance for licensing, industry designations, management and leadership development, and other relevant courses or programs.
Our Vision: To be present wherever risk exists – today and in the future, helping to safeguard what matters most.
Our Mission: To protect and support the aspirations of individuals, families, and businesses, empowering our employees to learn, grow, and positively impact their communities.
Our Core Values:
- Entrepreneurship: We foster innovation and informed risk-taking.
- Integrity: We consistently do the right thing.
- Teamwork: We collaborate to maximize outcomes.
- Accountability: We take responsibility for our results.
- Service: We serve our clients, communities, and colleagues.
Note: The employment offer is contingent upon the successful completion of a background check.
HUB is a workplace where your contributions will have a meaningful impact. We encourage you to learn more about our team. If you require accommodations during the hiring process, please inform us. Only candidates selected for an interview will be contacted.
