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Administrative Coordinator

2 months ago

Vermilion, Canada Vermilion Car&Truck WashFas Gas Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Vermilion Car&Truck Wash/Fas Gas. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and maintaining records.
  • Event Planning: Assist in planning and coordinating seminars, conferences, and other events.
  • Training and Development: Train and develop other workers to ensure they have the necessary skills and knowledge to perform their jobs effectively.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient and effective operation.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer electronic enquiries, respond to phone calls, and relay messages.
  • Supply Management: Order office supplies and maintain inventory.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide excellent customer service.
  • Documentation: Type and proofread correspondence, forms, and other documents.
Work Environment

As an Administrative Assistant at Vermilion Car&Truck Wash/Fas Gas, you will work in a fast-paced environment with tight deadlines. You will be required to work under pressure and maintain attention to detail.

Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent oral communication, flexibility, organization, accuracy, and client focus.
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 35 hours per week.