Executive Assistant

2 months ago

Vancouver, British Columbia, Canada GeoComply Full time

About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at GeoComply. As the Executive Assistant - Office of the CEO, you will play a critical role in supporting the Office of the CEO.

Key Responsibilities

  • Calendar and Communications Management: Proactively manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and events.
  • Handle confidential information with discretion and maintain a high level of professionalism at all times.
  • Follow up with stakeholders to ensure deadlines are met and action items are acted on.
  • Provide ad-hoc support in a fast-paced environment.
  • Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
  • Reconcile and process travel expenses in accordance with company policies.
  • Meeting and Events Coordination and Support: Prepare and coordinate meeting materials, including agendas, presentations, and reports.
  • Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up.
  • Provide logistical and administrative support for org-wide and cross-functional meetings and events.
  • Provide strategic, operational, administrative, and project support in areas such as compliance, marketing, and other relevant departments as required.
  • Project Management: Assist in managing key projects, ensuring deadlines are met and deliverables are achieved.
  • Collaborate with various departments to coordinate project activities and communications.
  • Prepare reports and presentations as required.

Requirements

  • Knowledgeable: You have 3+ years of experience as an Executive Assistant in a fast-paced environment.
  • Keen and proactive: You're the kind of person who thinks outside the box and acts on them.
  • Intuitive: You use your high emotional intelligence to read a room and understand key stakeholders.
  • Excellent prioritization skills: The to-do list is as long as a Costco receipt. Help our CEO pay the most attention to the things that need the most attention.
  • Assertive and confident: You follow up with people and getting things done on time requires tact.
  • Compelling Communicator: You can put together a great presentation and draft an easy-to-follow email.

Bonus Points

  • Project Management experience (Jira/Confluence)
  • Are interested in learning about and growing in the cyber security space - a rapidly growing vertical.

What We Offer

  • Competitive salary range: CAD $104,000 annually
  • Performance-based bonus and equity plans
  • Generous paid vacation and sick days
  • Extended health benefits
  • Generous training and development allowance
  • Charitable and DEI initiatives
  • Team-building events

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant OpportunityAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Eminence Organic Skin Care. As an Executive Assistant, you will provide administrative support to our Senior Executive Assistant and the Executive Team, ensuring the smooth operation of our organization.Key...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant OpportunityAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at Eminence Organic Skin Care. As an Executive Assistant, you will provide administrative support to our Senior Executive Assistant and the Executive Team, ensuring the smooth operation of our organization.Key...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at SUNNY INTERNATIONAL CONSULTING LTD.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This is a fantastic opportunity for a motivated and...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at SUNNY INTERNATIONAL CONSULTING LTD.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This is a fantastic opportunity for a motivated and...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly organized and detail-oriented Executive Assistant to join our team.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This role requires excellent communication skills,...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly organized and detail-oriented Executive Assistant to join our team.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This role requires excellent communication skills,...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly organized and detail-oriented Executive Assistant to join our team.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This role requires excellent communication skills,...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly organized and detail-oriented Executive Assistant to join our team.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This role requires excellent communication skills,...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada Hengam Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Hengam. As an Executive Assistant, you will provide administrative support to our executives and teams, ensuring seamless day-to-day operations.Key Responsibilities:Compile data to prepare documents and reports for executive committees...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada J.T. Insurance Services (Canada), Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at J.T. Insurance Services (Canada), Inc.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of daily activities. This role requires excellent communication and...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada J.T. Insurance Services (Canada), Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at J.T. Insurance Services (Canada), Inc.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of daily activities. This role requires excellent communication and...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SOUTH GRANVILLE BUSINESS COLLEGE Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at SOUTH GRANVILLE BUSINESS COLLEGE.Job Summary:The Executive Assistant will provide administrative support to our management team, ensuring the smooth operation of daily activities. This role requires excellent communication skills,...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SOUTH GRANVILLE BUSINESS COLLEGE Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at SOUTH GRANVILLE BUSINESS COLLEGE.Job Summary:The Executive Assistant will provide administrative support to our management team, ensuring the smooth operation of daily activities. This role requires excellent communication skills,...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our senior management team, ensuring the smooth operation of our business.Key Responsibilities:Compile data to prepare documents and...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our senior management team, ensuring the smooth operation of our business.Key Responsibilities:Compile data to prepare documents and...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SOUTH GRANVILLE BUSINESS COLLEGE Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at SOUTH GRANVILLE BUSINESS COLLEGE.Job Summary:The Executive Assistant will provide administrative support to our team, ensuring the smooth operation of daily tasks and projects. This is a fantastic opportunity for a motivated and...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada CB Canada Full time

    Personal Executive Assistant RoleWe are seeking a highly organized and detail-oriented Personal Executive Assistant to join our team at CB Canada. As a Personal Executive Assistant, you will provide administrative support to our client, ensuring seamless day-to-day operations and exceptional service.Key Responsibilities:Liaise between our client and other...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada CB Canada Full time

    Personal Executive Assistant RoleWe are seeking a highly organized and detail-oriented Personal Executive Assistant to join our team at CB Canada. As a Personal Executive Assistant, you will provide administrative support to our client, ensuring seamless day-to-day operations and exceptional service.Key Responsibilities:Liaise between our client and other...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SOUTH GRANVILLE BUSINESS COLLEGE Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at SOUTH GRANVILLE BUSINESS COLLEGE.Job Summary:The Executive Assistant will provide administrative support to our team, ensuring the smooth operation of daily tasks and projects. This is a fantastic opportunity for a motivated and...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada SUNNY INTERNATIONAL CONSULTING LTD. Full time

    Job Title: Executive AssistantSunny International Consulting Ltd. is seeking a highly organized and detail-oriented Executive Assistant to join our team.Job Summary:The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of our daily activities. This role requires excellent communication and...