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Administrative Support Specialist

3 months ago

Quispamsis, New Brunswick, Canada SHIMS CONVENIENCE & ESSO GAS STATION Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at SHIMS CONVENIENCE & ESSO GAS STATION. This role is essential for ensuring smooth operations and effective communication within our organization.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year
Key Responsibilities
  • Facilitate the flow of information among team members
  • Oversee daily operations and ensure efficiency
  • Manage and direct staff activities
  • Plan and monitor budget and expenditures
  • Organize and coordinate daily tasks
  • Supervise and support other employees
  • Document and prepare minutes for meetings, seminars, and conferences
  • Develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Administer contracts and agreements
  • Design and manage training and development programs
  • Handle telephone communications and relay messages
  • Oversee employee data analysis and reporting
  • Respond to electronic inquiries
  • Address employee questions and concerns
  • Order and maintain office supplies inventory
  • Manage payroll processes
  • Welcome visitors and direct them appropriately
  • Type and proofread various documents
  • Provide excellent customer service
  • Assist in recruitment and hiring processes
  • Perform basic bookkeeping duties
Work Environment
  • Fast-paced setting
  • Ability to work under pressure
  • Meet tight deadlines
  • Attention to detail is crucial
  • Manage a substantial workload
Personal Attributes
  • Strong multitasking abilities
  • Highly organized
  • Team-oriented
  • Detail-oriented
  • Reliable and accountable
  • Effective time management skills
  • Adaptable to changing situations
  • Dependable in all tasks
Job Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 35 hours per week