Administrative Support Specialist

3 weeks ago

Quispamsis, New Brunswick, Canada SHIMS CONVENIENCE & ESSO GAS STATION Full time

At SHIMS CONVENIENCE & ESSO GAS STATION, we are seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring the smooth running of our business.

Key Responsibilities
  • Coordinate the flow of information within the team to ensure seamless communication and collaboration.
  • Direct and control daily operations, including supervising staff and managing contracts.
  • Plan and control budget and expenditures to optimize our financial performance.
  • Plan and organize daily operations, including scheduling appointments and managing training and development strategies.
  • Supervise other workers and oversee payroll administration to ensure accurate and timely payments.
  • Record and prepare minutes of meetings, seminars, and conferences to maintain a record of important discussions and decisions.
  • Plan, develop, and implement recruitment strategies to attract top talent and build a strong team.
  • Manage office supplies and maintain inventory to ensure we have the necessary resources to operate efficiently.
  • Provide exceptional customer service to our clients and customers, responding to their queries and concerns in a timely and professional manner.
  • Perform basic bookkeeping tasks to maintain accurate financial records and ensure compliance with regulatory requirements.
Requirements
  • Secondary (high) school graduation certificate.
  • 7 months to less than 1 year of experience in an administrative role.
  • Ability to multitask, work under pressure, and meet tight deadlines.
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and clients.
  • Organized and reliable, with a strong attention to detail and ability to maintain accurate records.
  • Ability to adapt to changing circumstances and priorities, with a flexible and positive attitude.
Work Conditions and Physical Capabilities
  • Fast-paced environment with tight deadlines and a large workload.
  • Work under pressure to meet the needs of our clients and customers.
  • Ability to multitask and prioritize tasks effectively to meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and clients.

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