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Administrative Support Specialist

2 months ago

Brampton, Ontario, Canada M.A.S IMMIGRATION CONSULTANT LTD. Full time
About the Role

M.A.S IMMIGRATION CONSULTANT LTD. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a crucial role in ensuring the smooth operation of our HR department.

Key Responsibilities
  • Coordinate HR Activities: Assist in planning and coordinating HR-related tasks to meet the organization's goals.
  • Manage Daily Operations: Direct and control daily operations, ensuring that tasks are completed efficiently and effectively.
  • Supervise Staff: Direct and supervise other workers, providing guidance and support as needed.
  • Plan and Control Budget: Plan and control budget and expenditures, ensuring that resources are allocated effectively.
  • Establish Policies: Establish and implement policies and procedures, ensuring compliance with organizational standards.
  • Train and Develop: Train and develop other workers, enhancing their skills and knowledge.
  • Schedule Appointments: Schedule and confirm appointments, ensuring that meetings are conducted efficiently.
  • Communicate Effectively: Communicate effectively with staff, management, and external stakeholders, ensuring that information is shared accurately and timely.
  • Compile Data: Compile data, statistics, and other information, providing insights to inform organizational decisions.
  • Oversee Reports: Oversee the preparation of reports, ensuring that data is accurate and presented effectively.
  • Order Supplies: Order office supplies and maintain inventory, ensuring that resources are available when needed.
  • Negotiate Agreements: Negotiate collective agreements on behalf of employers or workers, ensuring that terms are fair and reasonable.
  • Organize Staff Consultation: Organize staff consultation and grievance procedures, ensuring that issues are addressed promptly and fairly.
  • Oversee Payroll: Oversee payroll administration, ensuring that payments are accurate and timely.
  • Arrange Travel: Arrange travel, related itineraries, and make reservations, ensuring that business trips are conducted efficiently.
  • Conduct Research: Conduct research, providing insights to inform organizational decisions.
  • Perform Data Entry: Perform data entry, ensuring that information is accurate and up-to-date.
  • Work with Marketing: Work with the marketing department to understand and communicate marketing messages to the field.
  • Maintain Digital Database: Maintain and manage digital database, ensuring that information is accurate and accessible.
  • Perform Bookkeeping: Perform basic bookkeeping tasks, ensuring that financial records are accurate and up-to-date.
  • Conduct Performance Reviews: Conduct performance reviews, ensuring that staff are evaluated fairly and consistently.
  • Evaluate Work Environments: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.

Work Term: Permanent

Work Language: English

Hours: 35 hours per week