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Office Administrator
2 months ago
Amico Affiliates Inc. is a diversified and dynamic construction company that provides a range of services, including paving, road building, infrastructure, general contracting, design build, and engineering services to leading civil and construction industry customers.
We believe in partnering and collaboration, leading through empowerment, and seeing challenges as opportunities for growth and development. Our approach to technology allows us to successfully manage and execute projects of all scopes, scales, and difficulties.
Key Responsibilities- Front Desk Reception: Welcomes and directs visitors by maintaining employee and department directories, providing instructions, and ensuring a positive first impression.
- Security and Access Control: Maintains security by following procedures, monitoring logbooks, issuing visitor badges, and providing building fobs to new employees.
- Office Maintenance: Maintains a safe and clean reception, meeting rooms, and lounge area by complying with procedures, rules, and regulations, and arranges necessary repairs with property management.
- Liaison and Communication: Acts as the primary liaison between the company, staff, tenants, and office building management, providing information, answering questions, and responding to requests.
- Scheduling and Coordination: Manages booking schedules of meeting rooms and ensures efficient use of resources.
- Supply Management: Keeps stock of office and kitchen supplies and places orders weekly to maintain a well-stocked and organized workspace.
- Administrative Support: Performs a variety of administrative duties for executives, including generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail and packages.
- Event Planning: Assists in the planning and execution of company events and ensures their success.
- Financial Management: Tracks daily expenses and prepares weekly, monthly, or quarterly reports to ensure accurate financial records.
The ideal candidate for this role is a detail-oriented self-starter with superb communication skills, prior experience in an administrative capacity, and the ability to multitask and handle unexpected situations. Specifically, the successful candidate should have:
- At least 3 years of experience in an administrative role.
- Strong time-management skills and the ability to organize and coordinate multiple projects simultaneously.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and other office productivity tools, with the ability to learn new software and systems.
- Exceptional energy, commitment to service excellence, and ability to maintain confidentiality.
- Experience overseeing budgets and expenses.
- Fluency in English is required, with additional languages being an asset but not necessary.
- Excellent written communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Competitive Benefits: Medical, dental, and vision insurance, as well as a comprehensive benefits package.
- Retirement Program: Employer-matched retirement program to support your long-term financial goals.
- Life Insurance: Comprehensive life insurance coverage to provide peace of mind.
We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.
