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Office Coordinator

3 months ago

Mundare, Canada LAABH PHARMACY LTD Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at LAABH PHARMACY LTD. This role is crucial in ensuring smooth administrative processes and enhancing organizational efficiency.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 37.5 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience
Work Environment
  • Relocation costs are not covered by the employer
  • Willingness to relocate is required
Key Responsibilities
  • Coordinate and organize seminars, conferences, and other events
  • Manage and oversee budget planning and expenditures
  • Supervise and guide other staff members
  • Develop and implement policies and procedures
  • Document and prepare minutes for meetings and conferences
  • Establish and maintain office procedures and routines
  • Design and execute recruitment strategies
  • Schedule and confirm appointments efficiently
  • Oversee contract management
  • Facilitate training and development initiatives
  • Handle telephone communications and relay messages
  • Manage employee data analysis and reporting
  • Respond to electronic inquiries
  • Develop communication strategies
  • Compile and analyze data and statistics
  • Prepare detailed reports
  • Address employee inquiries and concerns
  • Order and manage office supplies
  • Collaborate with management and HR consultants
  • Organize staff consultations and grievance procedures
  • Arrange travel itineraries and reservations
  • Welcome visitors and direct them appropriately
  • Maintain both manual and computerized filing systems
  • Provide excellent customer service
  • Collaborate with marketing to convey messages effectively
  • Assign and review various projects and programs
  • Plan and evaluate daily operational activities
Supervisory Responsibilities
  • Oversee 1 to 4 staff members
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Word, and MS Access
Specialization
  • Expertise in correspondence management
Security Requirements
  • Basic security clearance is necessary
Transportation Information
  • Public transportation options are available
Work Conditions
  • Fast-paced work environment
  • Ability to work under pressure with tight deadlines
  • Attention to detail is essential
  • Capable of handling repetitive tasks and large workloads
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and sound judgment
  • Highly organized and a team player
  • Accurate and reliable with strong client focus
  • Effective time management skills
Experience Requirements
  • 1 to 2 years of relevant experience