Administrative Coordinator

2 months ago

Regina, Saskatchewan, Canada CANESL INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CANESL INC. as an Administrative Coordinator. In this role, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Tasks
    • Establish and implement administrative policies and procedures to ensure efficient office operations.
    • Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate records.
    • Determine and establish office procedures and routines to optimize productivity.
    • Schedule and confirm appointments, meetings, and events.
    • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
    • Advise senior management on administrative matters and provide recommendations for process improvements.
    • Order office supplies, maintain inventory, and ensure a well-stocked office environment.
    • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
    • Provide exceptional customer service to internal and external stakeholders.
    • Perform basic bookkeeping tasks, including data entry and record-keeping.
  • Computer and Technology Skills
    • Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word.
    • Familiarity with Adobe Photoshop and QuickBooks.
  • Area of Specialization
    • Correspondence, reports, and records management.
    • Invoices and financial document preparation.
  • Security and Safety
    • Ability to obtain a criminal record check.
  • Transportation/Travel Information
    • Public transportation is available for commuting.
  • Screening Questions
    • Availability for shift or on-call work.
    • Availability for the advertised start date.
    • Current legal ability to work in Canada.
    • Previous experience in this field of employment.
    • Current level of study.
    What We Offer
    • Health Benefits
      • Dental plan.
      • Health care plan.
    • Other Benefits
      • Free parking available.
      • Other benefits.
      • Permanent employment opportunity.
      • English language of work.
      • 30 to 40 hours per week.

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