Departmental Support Specialist

3 months ago

Montreal, Quebec, Canada Huawei Technologies Canada Co., Ltd. Full time

Huawei Technologies Canada Co., Ltd. is seeking a highly organized and detail-oriented individual to join our team as a Departmental Support Specialist.

In this role, you will provide essential administrative and operational support to the department's leadership team, ensuring smooth daily operations and contributing to the overall success of the department.

Responsibilities
  • Provide comprehensive administrative assistance to directors and managers within the department, executing tasks as directed.
  • Manage travel arrangements for senior management and occasionally their staff, including scheduling itineraries, booking flights and accommodations, and making necessary reservations.
  • Coordinate logistics for a variety of departmental programs, such as meetings, seminars, workshops, special projects, and events (including awards ceremonies, celebrations, and social gatherings).
  • Take detailed meeting minutes, track resolutions, and maintain basic systems and documents related to procurement projects.
  • Directly handle incoming calls, emails, or visitors, ensuring they are appropriately routed or addressed.
  • Process expense reports, pay invoices, and handle other administrative duties as required.
  • Present a professional and positive image of the department to all visitors, suppliers, inquiries, and individuals interacting with the office.
  • Provide personal assistant support as needed, such as arranging lunches or running errands.
Qualifications
  • Possess a post-secondary diploma in Business Administration or a related field.
  • Demonstrate a strong understanding of office procedures and best practices.
  • Exhibit a quick learning ability and meticulous attention to detail.
  • Be proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Possess resourcefulness and flexibility, with a willingness to contribute to a collaborative team environment.
  • Demonstrate excellent communication skills, organizational abilities, time management skills, and the capacity to prioritize and manage multiple tasks effectively.
  • Maintain composure and handle stressful situations with professionalism.

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