Proposal Coordinator

6 days ago

Edmonton, Alberta, Canada Aecon Full time

About the Opportunity

Aecon Foundations is a leading provider of foundation solutions in the Canadian market. With a strong presence in the industry, we offer a range of services including shoring systems and foundation piling. Our team is dedicated to delivering exceptional results and providing a high level of service to our clients.

Job Summary

We are seeking a highly skilled Proposal Coordinator to join our Business Development and Estimating team. The successful candidate will be responsible for assisting with the coordination, development, and submission of proposals and bids. This is a key role that requires strong technical writing skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

  • Review and develop a detailed understanding of client proposal/bid requirements;
  • Develop proposal calendars and responsibility matrices;
  • Create templates for proposals, resumes, and project sheets;
  • Prepare, edit, and format proposal/bid sections, resumes, and project sheets;
  • Track and ensure timely proposal/bid deliverables required from internal and external partners;
  • Assist with the writing, formatting, and proofing/editing of proposals based on input from multiple authors;
  • Research relevant statistics and project work plans to extract relevant content;
  • Ensure that all content is supplied by the team to be compliant with the proposal requirements;
  • Prepare proposal/bid write-ups for various construction-related topics;
  • Organize and schedule team meetings, prepare meeting agendas, and take meeting minutes;
  • Print, package, and deliver final proposal/bid submissions or submit electronically as required;
  • Manage document management systems;
  • Data entry to maintain accuracy of pursuit reports and scheduling;
  • Track and report on Key Performance Indicators (KPIs) and other team objectives;
  • Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team;
  • Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression;
  • May be required to provide general support for senior management;
  • Some travel may be required.

Requirements

  • Strong communication and writing skills;
  • University-level degree in English studies or background in journalism, communications, marketing, or related field;
  • Ability to work in a deadline-driven environment;
  • High degree of organizational skills;
  • Advanced skills in Microsoft Word, Excel, and PowerPoint;
  • Advanced skills in Adobe InDesign, Photoshop, and Illustrator;
  • SharePoint administration experience;
  • Marketing and design experience;
  • Technical background with a discipline focus in civil, structural, or related technical discipline or construction experience;
  • HardDollar experience;
  • Knowledge of Canadian Press style guide;
  • A champion of inclusion and diversity.

What We Offer

Aecon Foundations offers a competitive salary and benefits package, as well as opportunities for career growth and development. We are an equal opportunities employer and welcome applications from diverse candidates.

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