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Administrative Support Specialist

2 months ago

Victoria, British Columbia, Canada Camosun College Full time
Job Summary

Camosun College is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the Massage Therapy Clinic, performing a wide range of organizational and secretarial duties.

Key Responsibilities
  • Provide administrative support to the Massage Therapy Clinic, including keyboarding, basic editing, reception, photocopying, arranging meetings, ordering supplies, mail distribution, and phoning.
  • Answer enquiries requiring a solid understanding of regulations and services offered.
  • Establish timelines and priorities for tasks.
  • Complete complex special projects independently, which may require the use of database and spreadsheet software.
  • Complete complex administrative forms, which require cross-checking for compliance with regulations and accuracy.
  • Keep departmental records, including several interrelated records and cross-checking for accuracy.
  • Compose replies to correspondence.
  • Attend meetings and take minutes.
  • Establish and maintain files pertaining to the department(s) concerned.
  • Maintain security of sensitive and confidential documents and files.
  • Where required, use a cash register, receive codes and receipts cash and cheques, balance cash to cash receipts, and complete required cash reports.
Qualifications
  • Grade education and secretarial certificate, plus two years of related experience or equivalent combination of education and experience.
  • Advanced word processing skills essential.
  • Advanced MS Office skills, including knowledge of spreadsheets and database applications.
  • Ability to maintain confidentiality and to relate well with the public, students, and college staff.
Core Capabilities
  • Fostering and Nurturing Relationships: Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement, and collaboration.
  • Cultural Alignment: Inclusion and respect align with Camosun's traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.
  • Focus on Students and Their Success: We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education, and transition as they build their path to the future.