Administrative Assistant
2 weeks ago
AJ Stone Company Ltd. is seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team at our head office in Vaughan, Ontario.
Job Summary:We are looking for a skilled administrative professional to provide exceptional administrative and customer service support to our team. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to multitask in a fast-paced environment.
Key Responsibilities:- Manage the main phone lines, respond to inquiries, transfer calls, take messages, and provide accurate information in person, over the phone, or via email.
- Ensure the reception area is clean, organized, well-stocked, and presentable at all times.
- Handle incoming and outgoing mail, including sorting and distributing to appropriate personnel.
- Facilitate service-related tasks, including equipment intake, creating work orders, coordinating work with technicians, arranging customer pickups and shipping.
- Provide administrative support, including calendar management, scheduling meetings, and conducting research as needed.
- Maintain office supplies, ensuring the kitchenette and office areas are stocked and tidy.
- Manage and organize filing systems, both physical and digital, ensuring proper documentation and record-keeping.
- Perform data entry, updating ERP system and spreadsheets with accurate information.
- Assist with drafting and proofreading correspondence, ensuring clear and consistent communication with customers and team members.
- Maintain the cleanliness and organization of shared spaces, such as meeting rooms and office supply areas.
- Assist with filing and record-keeping for compliance and company policies.
- College diploma in office administration, business administration, or an equivalent field.
- At least two (2) years of experience in a receptionist or administrative assistant role.
- Highly proficient in Microsoft Office 365, particularly Outlook, Word, and Excel.
- Experience with electronic calendar management, Adobe Acrobat, and familiarity with Customer Relationship Management (CRM) systems or Enterprise Resource Planning (ERP) software, such as Spire.
- Knowledge of virtual communication tools like MS Teams, Zoom, and WebEx, as well as strong internet research skills.
- Familiarity with standard office equipment, including printers, photocopiers, faxing, etc.
A competitive salary and benefits package.
To explore this opportunity further, please forward both a cover letter and resume, quoting "Receptionist/Administrative Assistant" to the attention of AJ Stone Company Ltd.
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