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Administrative Coordinator

2 months ago

Richmond Hill, Ontario, Canada 1934128 Ontario Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 1934128 Ontario Inc. as an Executive Support Specialist.

Key Responsibilities
  • Coordinate and manage the flow of information within the team
  • Direct and train staff members to ensure seamless operations
  • Develop and manage budgets and expenses to optimize resource allocation
  • Record and distribute meeting minutes to ensure transparency and accountability
  • Establish and maintain office procedures to ensure efficiency and productivity
  • Schedule appointments and manage calendars to minimize conflicts
  • Manage contracts and agreements to ensure compliance and security
  • Provide exceptional customer service to internal and external stakeholders
  • Compile and analyze data and statistics to inform business decisions
  • Prepare and present reports to senior management and stakeholders
  • Procure and manage office supplies to ensure a well-stocked and functional workspace
  • Oversee payroll and benefits administration to ensure accuracy and compliance
  • Arrange travel itineraries and accommodations to support business needs
  • Design and implement filing systems to ensure organized and secure storage of documents
  • Conduct research and data entry to support business operations
Requirements and Qualifications
  • Proficiency in computer software and technology, including Google Docs, MS Excel, and MS Outlook
  • Specialized knowledge in correspondence, reports, and contracts
  • Ability to work independently and under pressure to meet deadlines
  • Attention to detail and strong time management skills
  • Excellent oral and written communication skills
  • Team player with a quick learning ability
Support Initiatives
  • Support for newcomers and refugees
  • Support for youths
  • Support for Indigenous people