Administrative Support Specialist, Co-op Programs

3 months ago

St Catharines, Ontario, Canada Brock University Full time

Position Overview:

This role is integral to the OSSTF (Employee Group) at Brock University, a prominent institution recognized as a leading comprehensive university in Canada. We pride ourselves on being a top employer in the Hamilton-Niagara region and are committed to fostering an inclusive and diverse workplace.

Key Responsibilities:

  • Serve as the primary point of contact for students, employers, staff, faculty, and the public through various communication channels.
  • Manage and oversee common email accounts, ensuring timely responses and appropriate distribution of inquiries.
  • Maintain and update records for students and employer partners within the internal database (CareerZone).
  • Conduct audits on co-op student data and registration processes each term.
  • Generate comprehensive reports on appointment statistics, employment data, and work term records.
  • Provide initial troubleshooting support for the internal database across all user groups.
  • Perform routine updates and maintenance on database modules and forms.
  • Test database functionalities following system updates to ensure optimal performance.
  • Post job opportunities on the job board database, ensuring accuracy and completeness.
  • Coordinate interview arrangements for students and employers, including scheduling and logistics.
  • Support programming and workshops by managing logistics such as room bookings and catering.
  • Track and maintain the hybrid work schedule for the team.
  • Prepare and process financial documents including invoices and purchase orders.
  • Assist with employment contracts for student staff within the HRIS system.
  • Provide administrative support to the Associate Director and management team as needed.

Qualifications:

  • Completion of post-secondary education in office administration, computer applications, or a related field, or equivalent experience.
  • A minimum of 2 years of experience in a high-volume administrative support role, preferably within a university setting.
  • Proficient in Microsoft Office Suite, Adobe Acrobat, and various database and web-based software.
  • Strong attention to detail with a commitment to maintaining accuracy in all tasks.
  • Familiarity with confidentiality requirements and privacy legislation.
  • Ability to work independently while contributing to a collaborative team environment.
  • Excellent customer service skills and a strong service orientation.
  • Proficient in prioritizing tasks and managing time effectively.
  • Experience with database troubleshooting and providing effective solutions.

Preferred Skills:

  • Experience with the Orbis platform.

Compensation and Benefits:

  • Salary range: OSSTF (I), Salary Scale ($43,107-$60,621).
  • Comprehensive benefits package including tuition waiver.

Brock University is dedicated to promoting diversity and encourages applications from all qualified individuals. We are committed to accommodating applicants' needs throughout the selection process. All information regarding accommodation will be treated confidentially.

We appreciate all applications; however, only those selected for an interview will be contacted.

  • Administrative Support Specialist, Co-op Programs

    3 months ago

    St. Catharines, Ontario, Canada Brock University Full time

    Position Overview: This role is integral to the operational success of the Co-op Education unit at Brock University, a distinguished institution recognized for its commitment to diversity and excellence in education. Key Responsibilities: Serve as the primary point of contact for students, employers, faculty, and the public through various communication...

  • Co-op Transition Advisor

    2 weeks ago

    St. Catharines, Ontario, Canada Brock University Full time

    Brock University is seeking a highly skilled Co-op Transition Advisor to play a pivotal role in enhancing student success. The successful candidate will be responsible for developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both undergraduate and graduate levels.The Co-op Transition Advisor will...

  • Administrative Coordinator, Co-op Education Specialist

    2 weeks ago

    St. Catharines, Ontario, Canada Brock University Full time

    Brock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.The Administrative Coordinator will provide...

  • Co-op Education Administrative Specialist

    3 months ago

    St. Catharines, Ontario, Canada Brock University Full time

    Position Overview:This role is integral to the operations of the Co-op Education unit, providing essential administrative and programmatic support to facilitate smooth daily functions across various co-op initiatives.Key Responsibilities:Serve as the primary point of contact for students, employers, staff, and faculty through various communication...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly motivated and experienced Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and...

  • Co-op Transition Advisor

    3 weeks ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled and dedicated Co-op Transition Advisor to join our team. As a key member of our administrative professional staff, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and...

  • Co-op Transition Advisor

    3 weeks ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled and dedicated Co-op Transition Advisor to join our team. As a key member of our administrative professional staff, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly motivated and experienced Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and...

  • Co-op Transition Advisor

    2 months ago

    St. Catharines, Ontario, Canada Brock University Full time

    About the RoleBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement.Key ResponsibilitiesDevelop a...

  • Co-op Transition Advisor

    2 months ago

    St. Catharines, Ontario, Canada Brock University Full time

    About the RoleBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement.Key ResponsibilitiesDevelop a...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly motivated and experienced Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and...

  • Co-op Transition Advisor

    4 weeks ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    4 weeks ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...

  • Co-op Transition Advisor

    1 month ago

    St. Catharines, Ontario, Canada Brock University Full time

    Job Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...