Freedom of Information and Privacy Specialist

1 week ago

Old Toronto, Ontario, Canada Privacy and Access Council of Canada Full time
Job Summary

We are seeking a highly skilled Freedom of Information and Privacy Analyst to join our team at the Privacy and Access Council of Canada. As a key member of our organization, you will play a critical role in ensuring the effective implementation of our access to information and privacy policies.

Key Responsibilities
  • Manage and administer the access to information process, providing expert advice and guidance to departments, schools, and external organizations.
  • Review and respond to requests for information in accordance with legislative requirements and organizational policies.
  • Determine disclosure of information and prepare responses to requests.
  • Ensure requests for access to records and personal information are processed within stated time limits.
  • Work closely with internal departments to coordinate responses to access to information inquiries.
  • Prepare reports as required.
  • Participate in the development of organizational policies, procedures, and processes related to the protection of privacy and security.
  • Monitor and review organizational practices in relation to the collection, use, disclosure, retention, and disposal of information to ensure compliance with privacy legislation.
  • Manage the escalation process to senior management regarding compliance issues that require prompt attention.
  • Work with the organization's legal counsel on complex and/or contentious access to information requests.
  • Serve as the expert resource on privacy law and its interpretation.
  • Provide expertise and advice to staff regarding the interpretation and requirements of access to information legislation, including advice on other legislation in matters pertaining to personal information disclosure and privacy.
  • Facilitate and analyze the exchange of information between departments.
  • Liaise with the Information and Privacy Commissioner regarding appeals.
  • Develop and implement ongoing training and awareness programs.
  • Conduct periodic audits of records as required.
  • Assume responsibility for continuous improvement of the service delivery model.
  • Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.
Qualifications
  • A university degree in a related field (e.g., Public Administration or Law) with two years' progressively responsible experience in a public-sector or educational environment, or an equivalent of education and experience.
  • Thorough understanding of access to information and privacy legislation.
  • Knowledge of best practices, principles, and procedures applicable to access to information and privacy.
  • Knowledge and understanding of relevant policies, procedures, and other legislation.
  • Demonstrated research, analytical, and problem-solving skills.
  • Proven ability to communicate effectively both orally and in writing.
  • Understanding of records retention, retrieval, and disposition.
  • Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity, and confidentiality.
  • Proven ability to organize and coordinate a diverse number of projects.
  • Proven ability to work under pressure in order to meet frequent deadlines.
  • Proven ability to prepare accurate reports and summaries.
  • Proven ability in promoting equitable practices that value inclusiveness and diversity.
  • Proficient computer skills, including word processing, spreadsheet, and database applications, presentation packages, records management classification system, email, internet, etc.
Special Requirements
  • May be required to work evenings and weekends, sometimes with minimal or no notice, in order to meet operational requirements.

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