Accounts Payable Supervisor

4 weeks ago

Burnaby, British Columbia, Canada Beedie Full time

At Beedie, we cultivate talent, promote innovation, and recognize achievement.

We are consistently on the lookout for individuals who share our commitment to excellence and are eager to contribute to our mission. Our philosophy is straightforward: we strive for excellence, enjoy our work, and make a meaningful impact. Recognized as a leading employer both regionally and nationally, our workforce is the core of our organization. If you are driven, dedicated, and ambitious, and wish to be part of a vibrant and expanding company that will advance your career, we invite you to consider this opportunity.

Position Overview

This role is accountable for managing all facets of the accounts payable operations at Beedie, ensuring that invoices and payments are processed with precision and efficiency. A significant emphasis is placed on coordination and customer service, both internally across various departments and externally with a diverse array of vendors.


Key Responsibilities
  1. Leadership:
    • Guide the accounts payable team, fostering a collaborative environment that emphasizes teamwork, continuous improvement, and cooperation with internal business units.
    • Support and oversee the AP team in all aspects of their responsibilities, including providing regular coaching and performance evaluations.
    • Manage recruitment, onboarding, and ongoing training and development initiatives.
    • Assess workloads and anticipate resource needs based on activity levels.
  2. Invoice Management:
    • Oversee AP productivity, ensuring timely entry and processing of invoices, and assist the AP team in escalating issues when invoices encounter delays.
    • Maintain the accuracy of the accounts payable sub-ledger, including supervision of the AP close to ensure all fully approved costs are recorded in the appropriate period, particularly concerning projects.
    • Oversee payment processes, including EFT, cheque, wire, and online transactions, in compliance with company policies.
  3. Vendor Relations:
    • Evaluate new vendor entries and modifications in the ERP system, ensuring that proper controls are upheld.
  4. Reporting:
    • Continuously monitor invoice aging, turnover, and throughput metrics.
    • Communicate backlog and issues to stakeholders to encourage collaborative problem-solving.
    • Generate various reports and reconciliations, interpret findings, and discuss them with management.
  5. Cash Management:
    • Optimize financial savings through vendor discounts, reducing late fees, and supporting effective working capital management.
    • Collaborate with Treasury to manage working capital, particularly concerning off-cycle payments.
  6. Process Improvement:
    • Identify areas for enhancement and implement necessary changes in processes and software as needed.
    • Work with business leaders to refine the procure-to-pay cycle within Beedie.
    • Coordinate with IT and other Accounting Managers to oversee AP components of the ERP system and ensure alignment with the evolving business needs, including reviewing and updating approval workflows, invoice templates, and notifications.
    • Ensure that appropriate controls are maintained throughout all accounts payable processes.
  7. Additional Responsibilities:
    • Create and maintain training materials for the procure-to-pay cycle, and lead training sessions across the organization, particularly for onboarding new employees.
    • Manage Purchase Cards to ensure timely submission and reconciliation of expense reports.
    • Collaborate with the Tax department to prepare necessary tax information slips.
    • Undertake other projects and tasks as assigned by management.
Desired Skills and Experience
  • A minimum of 7 years of experience in accounts payable and accounting.
  • At least 5 years in a supervisory or managerial role overseeing multiple staff and delegating tasks.
  • Service-oriented with a strong work ethic, capable of working independently and collaboratively within a team.
  • Meticulous attention to detail while maintaining a broader perspective.
  • Ability to prioritize tasks and manage multiple responsibilities, often with competing demands.
  • Strong problem-solving and communication skills (both verbal and written).
  • Ability to analyze data to provide insights to management and make resource allocation recommendations.
  • Proficient in Microsoft Office (intermediate to advanced Excel skills).
  • Experience in real estate and/or construction is advantageous.
  • Basic understanding of accounting principles.
  • Completion of university-level education is preferred.
  • Experience with Yardi is a plus.

$95,000 - $110,000 annually. The annual base pay range for this position will be determined based on the desired experience level for this role. Additionally, Beedie acknowledges exceptional individual and team performance through our pay-for-performance bonus program. Factors influencing pay decisions include relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs. The base salary and bonus are just a few key components of the overall compensation at Beedie. We also offer generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more.

We appreciate your interest in Beedie. While we can only respond to shortlisted candidates, we will retain your information on file and consider you for future opportunities as they arise.

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